Safety Management Software with Buyers Guide

Safety management software helps companies streamline processes to improve workplace health and safety. Organizations use safety management software to go beyond monitoring compliance to emphasize preventive behaviors.

The software system records, manage and analyzes safety-related data such as incident reports, inspections, audits, employee training, and more. It standardizes a business’s safety operations, ensures regulatory compliance, and establishes a system to identify and eliminate hazardous workplace situations.

Examples of Safety Management Software

Autodesk Construction Cloud: The building quality and safety concerns that necessitated the most are the ones that you goof up. And simply tracking incidents and errors don’t move the needle. So instead, empower the entire project team to proactively prevent incidents by capturing both positive and negative observations and leverage data analytics to prevent problems from occurring.

Awardco: Awardco is the only employee recognition and engagement platform to partner with Amazon Business and provides hundreds of possibilities for employee bonuses. Improve your organization’s safety arrangements by using Awardco to maintain your leads from one central dashboard and let workers earn their rewards through program partnership. Easy setup, management, and the strength of Amazon at your fingertips for all your security programs.

iAuditor: iAuditor is employed to carry out 2 million inspections per month across all safety, quality control, and operations applications. It is adopted by over 25,000 businesses globally to complete more than 600M inspections per year to promote safety and quality in their workplaces. The inspection data is captured in real-time, enabling you to instantly identify missed assessments and failed items and rapidly mitigate risks.

Advantages of Safety Management Software

  • Streamline interdepartmental communication: Safety management software centralizes risk assessment, incident reporting, accident investigations, and more. When everyone has access to the same information, companies are better equipped to manage risk.
  • Choose a proactive path to workplace wellness and safety: Workplace accidents can drain a company’s financial resources and endanger employees’ well-being. Safety management software helps organizations prevent incidents and injuries before they occur by identifying the root causes that lead to safety risks. In addition, identifying the conditions that contribute to workplace risks helps companies proactively assign corrective and preventive actions that reduce the recurrence of safety incidents.
  • Decrease the chance of non-compliance with employee training management: Proper training empowers employees to recognize, respond to, and minimize risk. OSHA typically cites training lapses as serious violations, which carry a maximum penalty of over $13,000 per offense. Since OSHA can issue a separate penalty for each employee, failing to train properly is a significant financial risk. In addition, safety management software enables companies to track employees’ progression through training programs and maintain the necessary records for OSHA’s requirements.

Features of Safety Management Software

Event reporting: Report, update, and analyze safety incidents on a job or en route to a job site. Track incidents involving employees and contractors, including vehicle accidents and near misses.

Hazard assessment:

  1. Improve safety performance and reduce operational risk.
  2. Collect and analyze information about all aspects of the workplace to identify what could cause injury or harm.
  3. Assess whether the hazards can be eliminated and determine what measures should be implemented to control the risks.

Disaster investigation: Analyze the circumstances of an accident to understand what happened, what caused the incident, and what corrective actions could prevent future issues.

Inventory management: Track, manage, control, and monitor worksite inspections. Eliminate paper-based inspection forms and manage reviews in a single, unified platform to remain compliant with industry standards.

Restorative and preventive actions (CAPA):

  1. Investigate root causes or errors in products and processes.
  2. Develop a risk-based CAPA process to take action, resolve problems quickly, and prevent recurrence of the same mistake.
  3. Review processes to ensure CAPAs produce the desired results.

History keeping: Maintain the necessary records for compliance with the Occupational Safety and Health Administration’s (OSHA) reporting requirements. Use data from OSHA Forms 300, 300A, and 301 to calculate the frequency of workplace accidents and industry to improve safety processes.

Coaching management:

  • Assign relevant training to employees.
  • Track progression through training programs.
  • Manage retraining or supplementary training schedules.

It helps companies engage employees at all levels to build a strong safety and health culture in the workplace.

Price of Safety Management Software

Most products in the market are priced on a per-user, per month basis. Pricing can be divided into three pricing tiers based on their starting price. 

Thoughts while buying Safety Management Software

The proper safety management software solution should meet your company’s unique requirements. Keep the following reviews in mind before making a purchase decision:

  • Look For Functionalities That Fit Your Business Requirements: While every company benefits from safety management software, specific functions vary in industry and business size. Identify what your company needs to improve workplace health and safety, and compare this list against software features to determine whether or not they will support your needs.
  • Circumstance In System Integration: The right safety management software should easily integrate with the existing systems. It ensures all departments will use the software and implement it effectively with their existing resources. In addition, system integration promotes efficient communication across a single network, improving response time to emergencies. If your company doesn’t have a dedicated IT department equipped to merge existing systems with new software, look for vendors that offer technical assistance with installing and configuring your safety management software.
  • Contemplate Ease Of Use And Training Needs: Safety management software only works as it should when everyone uses it correctly. Learning how to use new software requires company-wide training, and staff members may need ongoing support as they get used to new processes. Look at reviews and testimonials from other users to gauge the onboarding process for different software platforms.
  • Artificial intelligence (AI) can foretell and interpret workplace uncertainty hazards. Machine learning and AI improve workplace safety. AI-powered safety management systems can use an algorithm that analyzes existing worksites against previous accident investigations to identify risks. New technologies such as AI surveillance systems and wearables allow companies to establish 24/7 remote monitoring at worksites. Wearables build a dataset around the user’s movements, indicating when and where workplace incidents occur. It helps improve safety response in high-risk areas and facilitates predicting safety incidents based on AI learning and historical data.
  • Safety management software with portable functionality encourages efficient tracking and standardization of protection systems. In addition, mobile-friendly safety solutions make it easy to report hazards, accidents, and incidents from any location. It enhances employee engagement with the company’s health and safety program because they can report risks and incidents accurately and timely.