3 Best Payroll Software & Buyers Guide


Best For Organizations of every size Web based payroll solution with features like attendance management and administrative functions from Prodigy Technologies


Customized Accounting & Inventory App, Solves unique operating needs, Easily integrates with other software, Modified at any time, Facilitate change & growth


Human Resources & Accountants in companies of every size, Addresses end-to-end payroll processing, specific functionality for Individuals & Human resources team

Payroll Software 

Payroll Software helps in automating the process of managing employee salaries, wages, bonuses, and deductions. It also tracks time off, vacation accrual, and benefits. Payroll software is available as a standalone application or as part of a more extensive software suites such as HR or accounting software. The client can opt for any of the two types to suit the needs.

Advantages of Payroll Software

Increased compliance: Tax rules and regulations frequently change in a country. Calculating taxes can be confusing, and missing deadlines may mean hefty fines and penalties for employers. Payroll system helps companies stay up to date with current state and national laws by providing information and reminders about new compliance requirements. Some payroll software can also automatically generate reports for filing requirements.

Reducing the requirement for outsourcing: Using the own payroll program helps reduce the risk of giving employees’ confidential and private information to a third party and offers the client full control of their financial data.

Provide self-service features and transparency to employees: Employers can give staff limited access to payroll information through payroll software. Employees can access their payroll information using individual accounts on an employee self-service site.

Save time: With automation of the payroll in the company’s software, employers can fasten up every aspect of the payroll process and reduce errors.

Features of Payroll Software

Time tracking: Track timesheets of the employees and manage attendance for payroll management processing.

Payroll management: Track attendance, salary levels, benefits, reimbursements, leave, advances, taxes, and policies and processes for employee payroll.

Tax management: Process tax-related transactions and ensure compliance with state and federal taxes.

Reporting/analytics: View and track pertinent metrics and generate payroll reports like salary statements, benefits reports, and leave summaries.

Direct deposit: Digitally deposit payroll amounts from company accounts into individual employees’ bank accounts.

Price of Payroll Software

Most payroll software products are priced on a “per employee, per month” basis, and can be divided into three pricing tiers based on their starting price. A premium product is priced higher, may include additional features such as project tracking, project costing and billing, and benefits management.

Points to ponder while buying Payroll Software

Integrations: User payroll solution must integrate with other software solutions which are in use like accounting and HR. Integration with these solutions enables that data is consistent across systems. This is especially important as businesses grow and payroll processes get more complicated.

The total price of the software: Choosing a payroll system that matches user budget and needs is of real importance. At times the amount listed on a seller website does not represent the total cost of installation/usage. The solution may come with hidden fees like separately-charged features or fees for setup, system upgrades, paychecks, or training and support. It’s very much essential to know the vendor’s payroll services pricing model to save the user from unnecessary surprises.

Regulatory compliance: As there are strict tax filing deadlines and hefty fines for missing a tax deadline, payroll software should help the user to comply with tax laws, social security needs, and national regulations. It also should update automatically when tax laws and requirements change. That’s why a web-based model is of utmost importance. A payroll system must also be able to set the right wage deductions and tax adjustments for each employee.

Payroll Software Trends

AI can reply to employees’ questions: Artificial intelligence (AI)-driven software and AI chatbots can be used in the payroll system to answer employee queries. AI can enable to categorize employees into their correct tax bracket. All of this saves time for the HR staff.

Integrated systems offer good data picture: Integrating payroll system with other systems like accounting and HR gives better control and visibility of data and processes. It decreases data duplication and redundancy, which provides organizations to get a clear picture from a single source of data. Payroll integration with human capital management systems will provide organizations to get a higher perspective on the workforce.

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