Many users consider Office 365 and Office 2019 as the same thing. However, in reality, they are two separate applications. Office 365 and Office 2019 are not just the current versions of the Microsoft Office suite. Chances are that you might be using either Microsoft 365 or Office 2019 without knowing the differences between the two applications. Following are some major differences between Microsoft Office 365 and Office 2019.
What’s Office 365 And Office 2019?
Office 365 an online version of the traditional Microsoft Office suite. It offers a large variety of online applications and services. You have to pay for these services on a monthly basis. If people have used an open-source system like Linux, people take RHCSA (Red Hat Certified System Admin), then they will find Office 365 to be extremely versatile as it also verifies their Linux skills. There are a variety of subscription plans available that are specially designed for different types of users. Unlike the traditional Microsoft Office suite, in Office 365, you only have to pay for the services that you need and have subscribed for.
You can customize your subscription plan according to your budget and your business requirements. Some of the most popular Office 356 applications are Microsoft Excel, Microsoft Word, Microsoft Word, Skype, Microsoft PowerPoint etc. In case of opting for Linux Certification like Linux Networking and Administration, People take RHCSA (Red Hat Certified System Admin)with Office 365, to get professional technical, and customer support for any troubleshooting it is considered as a costly and highly reputed certification. Some other web-based applications that are specifically available on Office 365 are Sway, Yammer, Teams etc. In Office 365, the maximum limit for cloud storage space is around 1TB.
In addition to web-based applications and cloud storage space, Office 365 also offers a wide variety of mobile applications, automatic updates along with presently functioning technical support. Office 2019, on the other hand, is the newer version of the Office 2016. In other words, it is simply the latest version of the traditional Microsoft Office suite. Unlike Office 365, Office 2019 is a one-time purchase and needs to be installed into your computer.
Apart from the mobile and online applications, Office 2019 offers all the applications and programs that are available in Office 365, including Microsoft Word, Microsoft Excel, Microsoft PowerPoint etc. Unlike Office 365, which is more suitable for workplaces and institutions, Office 2019 is more suitable for both businesses as well as individual users. Unlike Office 365, here, you have to pay for the entire Office suite and cannot pay for specific programs or applications without any additional services or online updates.
Also, in Office 2019, users are provided with timely updates about security as well as stability of the system. Not only that, but users are also provided with conventional support for 5 years.
Different Methods Of Payment
The major difference between Office 365 and Office 2019 is the payment methods. In Office 365, you have to pay for a monthly subscription fee. Whereas, in Office 2019, you have to pay for the entire suite. If you have just launched a small startup or still are not sure about the future goals of your business or simply have a limited amount of IT expenditure for your business, then investing in Office 365 might be a better option for you.
Also, if you want to stay updated with all the new tools and applications that are frequently launched by Microsoft, then going to the online version of Microsoft Office might be a good idea. If you are sure about the future of your business and have a clear idea about the applications and services that you’ll need, then Office 2019 is a better option for you.
Flexibility And Mobility
Another major difference between Office 365 and Office 2019 is the type of services that you are offered. Since Office 365 works online, therefore, users can easily have access to different files and applications even if they are not present in their workplace. You can use Office 365 on various gadgets such as smart phones, laptops, iPad, notebooks etc.
Office 365 offers various additional services and online applications that are not available in the traditional Office suite. Some of these features are completely free while some require payment of a monthly fee. Automatic updates are one of the most popular features of Office 365. Instead of updating your Office applications manually, in Office 365, all of your applications are updated automatically, and you are free from the painstaking job of updating your programs and applications manually.
Advantages Of Office 2019
Some of the advantages of using Office 2019 for businesses are explained below:
It Is A One-Time Purchase
One of the biggest advantages of using Office 2019 software is the fact that it’s a one-time purchase. Instead of monthly payments, you have to pay for the entire suite just once and then it belongs to you for life. In Office 2019, you also don’t have to pay for any additional services. If you plan to use Microsoft Office for a longer period, then investing in the suite version is a better and more cost-effective option.
It Is Easier To Use
If you are a freelancer or your business does not require the use of cloud storage space or various tools and applications for collaboration with colleagues, then choosing suite might be a better option than going for the online version.
It Can Help Minimize Your Training Costs
Since Office 2019 does not offer any online updates or applications, you don’t have to invest in online it training courses for your staff to learn about these online features and services.
Advantages of Office 365
Some of the major benefits of using Office 365 are:
It Can Be Used On A Limited IT Budget
Office 365 works great for businesses which cannot afford to purchase the entire Microsoft Office suite. You can select those applications that are most useful for your business and pay for the selected programs only.
It Is Simpler To Install
Since Office 365 works online, it requires less time to install than the suite version of Microsoft Office. You do not require professionals to install it. Users can install it by themselves online.
It Saves Time
There are a number of collaborative tools and applications that you can use to share large files in less time. Also, most of the applications offer in Office 365 are password protected, and no one can view your files unless you have given access to do so. This helps to improve the confidentiality and security of your data.
Which Office version to go for?
Office 365 and Office 2019, bothoffer different methods of payment, tools, features and applications. You can either go for the web version or the traditional suite. It all depends on the nature of your business and the amount of money that you are willing to spend. Some people are used to the features of the traditional Microsoft Office suite and find the online version slightly hard to use.
Since Office 365 works online, it offers some features and services that require training and practice to use them more quickly and effectively. Once you get the necessary training, you can easily collaborate with your team mates for important projects, access your files anywhere and complete your daily tasks in less time.
Image: Microsoft office via dennizn / Shutterstock.com