Best Meeting Room Software Buyers Guide


Scheduling the shared spaces in a busy office Designed specifically & perfect for meeting rooms desk conference rooms company resources presentation areas Ensured spaces are booked fairly private & accountability upheld for each user No double-bookings

Event Temple

Modern Cloud-based Hotel & Venue Sales Catering software company Provides with an easy to use Integrated solution Affordable price Helps drive revenue growth Boost efficiency Productivity properties Suite of sales tools Prospecting & lead management E-proposals Contracts

Robin Powered

Real-time scheduling Status boards Maps for meeting rooms Desks People in office Platform lives alongside existing Outlook or Google calendars Updates meeting room or desk across web dashboard Mobile app Room display automatically sync with entire office calendar


Sales and Event Management web application that increases event sales and streamlines the planning process

Office Tracker

Share side-by-side schedules for appointments, group meetings, conference rooms, resources, facilities


Workplace management technology empowers organizations Identify plan Deliver the ideal workplace for employee

Meeting Room Software Reviews


User friendly, powerful, well priced and excellent customer support, Able to easily track the real estate portfolio and run reports in real-time.

Pros: Easy and intuitive to set up, use and maintain, Can be used out-of-the-box, no customization needed (unless you want something unique), Well priced (no hidden cost, unlike many of the extensive enterprise systems), Modular design, so you only pay for the modules you need, Very responsive (and practical!) customer support, FMS keeps adding new features, Furnishes self-host and hosted alternatives

Cons: It is compatible with AutoCAD or their CAD software. We use different CAD software, so we had to spend an extra $ to get compatible CAD software.


Intuitive to apply, Simple interface, flexible under the hood and exceptional support. Customers generally use the accessible version of Skedda to check the three counselling rooms in our not-for-profit organisation. It is accepted by about 30 quite mature and technically stimulated personnel who have displayed very few simple interface obstacles. It did most of what the user needed from day one, but Skedda has responded to requests for modifications, and it now fits all our obligations. It has always been solid and glitch-free and is quite a manageable, well-thought-out platform. Users have been mainly influenced by their helpful and fast acknowledgement of the enquiries, especially since users are not fee-paying clients!

Pros: Reliable, manageable interface, but the adjustable set-up. Excellent guide. It has to be the most reliable out there—an excellent free service.

Cons: Open or expensive pricing arrangement. Users would happily pay if there were a cheap tier pricing step.

Office Tracker

As a company that engages many sales representatives, an impressive Scheduler invariably has to have inter-company meetings. As such, Office Tracker is a comprehensive scheduler for daily conference room meetings. This software familiarises us with what conference rooms are free, and it also can order need details for meetings.

Pros: The scheduling efficiency without schedules conflicting, the availability of conference rooms, and the rooms’ times.

Cons: Office Tracker has confirmed to be a priceless tool for the company; as such, there aren’t any negatives to report from this product’s usage. It has both time and cost saver. The added downside is you have to have a server or a dedicated machine that acts as the server machine. It is often no issue if the server reboots or loses power because users are near the server to seize it back up and running. However, if users are also away from the server and it goes poor, users are down until they can get someone over to get it back up or get there themselves. There may be a more reliable way, but users have not investigated that yet with their service crew, which is excellent at reacting quickly to the issues.

Meeting Room Software

Meeting Room Software is a tool that allows users to schedule meeting events and accordingly reserve rooms using built-in calendars. It also allows users to set parameters such as the continuation and recurrence of a meeting. An required functionality of meeting room booking software is monitoring the availability of meeting rooms, which prevents double bookings. The software typically integrates with various private communications devices, making it easy for users to participate meeting details with team members.

Features of Meeting Room Software

Description: Meeting room bookings venue by holding rooms’ availability on a dashboard that promotes a built-in calendar.

Meeting details editor: Customize the features of a meeting, such as location, continuation, and recurrence, and give notes such as meeting themes or agenda.

Meeting invites : Send meeting invitations to team members and receive notifications when they accept the invite.

Plug-ins: Access the meeting room software on various inside communications applications thru plug-ins.

Room utilization report: View details on built-in dashboards to get perspicacity such as which meetings rooms are most frequently used and the proportion of meeting room bookings by various teams.

Advantages of Meeting Room Software

Save the productive time of employees: Meeting room software preserves employee time in complicated ways. Firstly, employees can significantly hurry up booking rooms by obtaining a centralized database of rooms and sending automated invites. Secondly, the tool eliminates double-booking errors, ensuring employees don’t spend time wandering searching for unoccupied space.

Considerations while Buying Meeting Room Software

Mobile apps: Enabled by mobile technology, the workforce now prefers mobility in all aspects, including making bookings for meetings on the go. This makes it necessary for the software to offer mobile capabilities such as iOS and Android apps for tablets and smartphones.

Support costs: While most meeting room software merchants offer free technical support for many issues, there can be extra charges for premium services such as preference phone support. To ensure you’re not caught by any wonder, enquire with the businessperson about all the various support options and their associated charges.

Meeting Room Software Trends

Visitor management module: While internal meetings are regular, routine, and necessary to soften functioning, external meetings, such as business partners and investors, can’t be neglected. As a result, there is an increasing demand for visitor management capabilities such as visitor databases, automated enrollments, check-ins, and notifications when visitants arrive for the meeting.

Alliance with digital signage solutions: This technology is growing recommended as an add-on to meeting room booking software. By blending these two, you can display detailed and updated data about meeting plans on digital signs placed outside meeting rooms.

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