3 Best Medical Practice Management Software 2020

SeriousMD Doctors

Doctors, dentists, Hospitals, every licensed & verified medical practitioners included in public directory to help patients to schedule an appointment with them

Ultra Charts

Ultra Charts Cloud or CSS is the ultimate tool to improve efficiency & increasing revenue. Easy-to-learn, easy-to-use, fully integrated, completely certified system is the perfect for Appointments, Billing, EMR & Patient Portal.

EMR Software

Fully Certified EMR & Medical Practice Management Software Designed to work on I-Pads, Androids or Windows OS, Helps Automate Management & Functional Reporting, Plans Care and Documentation of the patients

Medical practice management software

PMS is a category of healthcare software that helps in the day-to-day operations of a medical practitioner. It offers users to capture patient demographics, schedule appointments, maintain lists of insurance payers. It even extends to perform billing tasks. It can generate reports of the patients to help doctors to get instant access to the patient’s health status in real-time.

PMS systems in the USA are well-designed and support small to medium-sized medical institutions. Even some of them are designed to be used by third-party medical billing companies to help claims. PMS is segregated as desktop-only software, client-server software and Internet-based software.

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Desktop-only Software

It is majorly devised to be used only on one computer or PC by one or some designated users with restrictive sharing access.

Client-server software

It is typically necessitated to practice or acquire or lease server equipment and then operate server software on that designated hardware. In contrast, individual users’ workstations offer client software that has an accesses to the server. Client-server software’s most significant advantage is that it allows multiple users sharing of the data and the workload. One of the most significant disadvantages is the running cost of the server. Internet-based software is comparatively newer PMS. The software of these types reduces the requirement to practice and run their server. It eventually reduces worries of security and reliability.

PMS is mostly connected to electronic medical records (EMR) systems. Most of the data and information in a PMS and an EMR overlaps,

EMR system assists in practising clinical matters.

PMS assists administrative and financial department.

Medical practices often hire different vendors to provide EMR and PMS systems. The integration of the EMR and PMS software is considered one of the most challenging aspects of the medical practice management software implementation.

Components of practice management software

Most practice management software contains systems that allow users to enter and track patients, schedule. It follows patient appointments, sends out insurance claims and patient statements as part of the collection process, process insurance, patient and third party payments, and generate reports for the administrative and clinical staff of the practice. Typically, using a PMS also involves keeping up to date large sets of data including lists of diagnosis and procedures, lists of insurance companies, referring physicians, providers, facilities, and much more.

Appointment scheduling

Practice Management systems often include a calendaring or scheduling component that allows staff to create and track upcoming patient visits. Software is usually differentiated by whether it will enable double-booking, or whether it uses programming or a booking model. Schedules are often colour-coded to allow healthcare providers (i.e. doctors, nurses, assistants) to identify blocks of time or sets of patients quickly.

Claims and statements

The patient carrying a valid insurance policy at the time of entry is provided with the services and the charges thereof, are sent to the insurance company for the claim. The process of sending loads might be pen and paper process. The details of the procedures carried out on the patient is provided of the insurance service provider and the patient. For hospital charges, claims are sent out on the respective forms. Requests may also be sent out electronically using data interchange thru the institutions.


Process of running a medical practice needs to help and practice medical management software. It generally contains reporting capabilities to allow users at both the ends to get detailed data on financial aspects and patient financial histories. It enables the medical institute to understand the financial status of the patient to help him/her if they are not able to get monetary help for their medical well being.

Reporting Features

While most medical billing solutions offer similar features, there can be wide disparities in their reporting capabilities. Reporting features are capital to the right revenue management processes: practice administrators must know how their practice is doing. Any reports that the solution provides should be utterly customizable without requiring any advanced programming knowledge.

Below is a list of the most critical reports:

Accounts Receivable: This report indicates the number of days accounts have been unpaid. Ideally, all claims and bills must be cleared within 45 days, but you should be able to set this figure. The software must red-flag any claims pending beyond this point.

Key Performance Indicators: KPI reports we track the following over a specified period (weekly / monthly, etc.): total charges, collections, adjustments, and patient encounters.

Carrier and Insurance Analysis: these reports give insights into the top insurance companies paying your practice, accounts receivable per company, rate different insurance companies pay you for the same procedure, etc.

Users should be able to email reports, export to MS Excel or PDF files, and drill down to individual items or data points. Report generation and sharing should also be restricted to specified users only.

Benefits of Medical Billing Software

Medical billing software is revolutionizing how medical practices process and track claims and provides powerful tools to make billing a much more efficient process. When your practice runs with efficiency, and your invoice is smooth and streamlined, your training will be able to see more patients and generate more revenue much faster. 

Medical billing software offers these great benefits for all types of practices, small and large. 

Minimize Paperwork, Manual Work, and Errors

Paperwork is becoming more and more antiquated in the medical field, and even smaller practices are opting for a better, more efficient way of handling billing and claims while reducing the amount of paper and physical forms that are needed in modern practice. 

Medical billing software helps to dramatically reduce paperwork and the errors that come along with filling in forms manually and storing those documents securely. With a medical billing solution in place, you can virtually eliminate paperwork in your practice. 

Make Patient Information More Accessible

Using medical billing software gives you better control of your patient billing data and makes that information much more accessible for your practice. Available information that is also accurate and secure will help you work much more efficiently and process your payments much faster. 

Improve Claim Tracking

Medical billing software helps substantially in tracking and processing claims. The software can help you check patient coverage and alerts you to denied claims and guides you through the process and time frames required for re-submissions. 

Medical billing solutions will also alert you to coding errors or inconsistencies in a patient’s file that could lead to a rejected claim from the insurance company. Overall, medical billing systems help increase data accuracy and speed up the claims process so you can get paid quickly and provide accurate bills for your patients. 

Enhance Financial Reporting 

Real-time reporting is an integral part of a robust medical billing system or the full suite of practice management tools, and it can help you measure and demonstrate meaningful use of patient health records. You can also use reports to monitor the performance of your practice or clinic to find ways to improve the patient experience and increase efficiency. You can also access payment reports and do a more in-depth analysis of claims and your practice’s profitability (and where your most significant losses are as well).

Streamline Coding

ICD (International Classification of Diseases) coding is in its tenth revision (ICD-10), and is steadily being adopted as the standard, shared system of coding for physicians and medical professionals. A standardized set of medical codes helps streamline the coding process and ensures efficiencies in individual practices. On a larger scale, this classification system allows for the creation of a comprehensive database of codes that signify particular diseases or courses of treatment. 

While it’s still in the early phases, AI technology is being used to streamline and automate coding and charting. AI can scan medical documents and pull out important details for coding and billing purposes. Automating the coding process helps save time and can also reduce data entry errors to keep records updated accurately.

Improve Patient Care with Payment Ease

The patient experience is moving swiftly to the forefront of medical practice priorities. As in retail or other industries serving customers, modern medical practice is paying more attention to patient care and long-term retention in a competitive field by providing excellent care and seamless experience.

A huge part of providing a seamless experience for patients comes down to payment convenience. Patients want more online and electronic payment options, as well as patient portals that help them understand their benefits and bills they need to pay for their care.

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