3 Best Maintenance Management Software 2020

GxPReady! Suite

Subscription based validated maintenance tracking software conceptualized to provide tracking calibration, maintenance & validation activity, records equipment


Great software for mining, aerospace, energy, real estate for management, transportation, development & productivity with corrective, preventive & smart methods

ComVibe Maintenance Manager

Designed for property managers for online notices, tenant discussions & online rent payment with service scheduling, billing, realtime updates, workflow checker

Maintenance Management Software

Maintenance management software is a tool which helps to track the work condition of the tools, assets, fleets, equipment, and machines installed at industry and premises. The state of items gives in-depth status to the maintenance workgroups.

The software has tools to schedule all the maintenance to set priorities, assign job works to engineers, and generate maintenance reports of the workers. It provides businesses with overall streamlined maintenance process, track machine spare parts health, and reduce the frequency of breakdowns to improve operating efficiency, thereby saving time and money.

Benefits of Maintenance Management Software

Ill maintenance can lead to frequent machine breakdown, which in turn stops the entire production system. Malfunctions are hazardous for profits of the companies and risky for workers operating on such machines because of the accurate prediction of the fault and level of damage done to the site.

Here Maintenance Management Software comes to the help to provide offers with the following advantages:

Extends machinery life

The best job done thru software is to check and define maintenance requirements of industry assets and maintenance schedules. Timely repair and service with proper maintenance improve life and quality of the machines to run for longer duration without or minimum breakdowns.

Maintains a safe and compliant workplace

The software offers to strengthen health and safety checks to communicate across the work floor and decreasing accidental incidents. It also maintains records for maintenance and event as per the industry compliance requirements to audit and create reports for the maintenance team and business unit.

Establishes a preventive maintenance approach

Maintenance management software is a great help towards monitoring maintenance. It creates a real-time monitoring system to track machinery and set preventive course after breakdown to make a faster recovery and get back online as fast as possible.

Typical features of Maintenance Management Software

Asset tracking

Keeps track of assets, with tools, equipment, and machine parts, monitors the usage, allocation, and returns during their life cycle.

Preventive maintenance

Offers to perform regular maintenance of machines and equipment to decrease downtime and repair costs.

Work order management

Creates work orders for maintenance requests, assigns them to maintenance teams, and tracks the status until completion.


Plans and schedules maintenance operations with the communication of the calendar to the stakeholders.

Inventory management

Helps supervise the flow of assets, replacement of equipment on the work floor and helps keep a tab on the stock quantity.

Mobile access

Offers to send, receive, and access maintenance schedules on mobile phones. The software also updates the job progress, submit proof of work, and communicate with the maintenance team.

Cost of maintenance management software

Most products are priced on a “per user per month” basis and can be divided into three pricing tiers based on their starting price. A premium product, priced higher include additional features like API and integration capabilities, nested preventive maintenance, and multi-asset work orders.

Points to Consider while purchasing Maintenance Management Software

Type of facility

Maintenance software used in many industries, schools and hospitals. Industry-specific maintenance software offers pre-built templates and customized interfaces, helping users to adapt to the software.

Deployment options

Maintenance management software can be stationed on-premise or in the cloud. The cloud option is cheaper with data being hosted on the vendors or a third-party server. If uncomfortable to store records with a third party, you can get an on-premise solution.

Hidden charges

Most plans are provided as subscriptions, but at times vendors do not give an idea about additional costs for training, support, or upgrades. It is, therefore, recommended better to ask the shortlisted vendors about all such charges or fees, to calculate the total cost of ownership of the software accurately. Avoid any surprises to affect the budget in due course and turn, leading to increased losses.

Maintenance Management Software Trends

Mobile accessibility to increase efficiency

Mobile accessibility is here to stay and will be going to help maintain the market. The trend provides benefits like streamlined communication to the users and faster request processing. Many vendors are providing dedicated mobile apps accessibility in core maintenance software. It not only increases the efficiency of technicians but also helps to climb to the next request without running back and forth to the maintenance office.

AI to power applications

The upcoming maintenance management solutions way ahead of just creating maintenance orders, assigning, and closing them. Vendors are adding even inculcating artificial intelligence (AI) to collect and analyze maintenance records, reasons for breakdowns, and preventive measures taken to improve the software’s performance. The system not only examines data to give recommendations on prioritizing maintenance schedules but also tries to finds out the typical cause for frequent breakdowns.

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