Best IWMS Software & Buyers Guide

Skedda

Scheduling shared spaces Busy office can be a challenge. Designed specific use Perfect for meeting rooms,  conference rooms, company resources presentation areas

FreeBusy

Online scheduling assistant to coordinate meetings faster with contacts inside and outside your company. Works with all calendar

Robin Powered

Real-time scheduling, status boards, Maps for the meeting rooms, desks Schedules meetings, desks, & people in thousands of offices

Wrike

Collaborative platform with features Help boost integrated workplace management, with time tracking tools

FM:Systems

Workplace technology empowers organizations Identify plan deliver Ideal workplace for employee

iOFFICE

Facility management software, you have the resources you need to facilitate more effective operations

Integrated Workplace Management System Reviews

iOFFICE

Overall, iOffice has been a magnificent addition to an office as a way-finding and location planning tool. However, iOffice seems like it was created for a more modest office with a low floor plan and occupancy changes. The office does not seem scalable for companies that are moving people around frequently or making updates daily. It cannot make mass changes, and there’s no way to preview the floor without publishing it to the live site. There are also many limitations to syncing office data with other existing platforms that our company uses, and it requires extra API development internally to build connectors for immediate updates.

Pros: Simple to use and instruct others to use the software. Clear interface. Capacity to set customized license levels per module (asset, space, mail etc.). Good customer service. Compatible with Single-Sign-On.

Cons: Lacks main features such as creating mass changes in occupancy, auto/scheduled publishing floor plans or move lists. Maintenance of floor plans is tedious:

  • It does not support xRefs in CAD files.
  • SoftSpace only runs on PC/Windows.
  • Floor plans cannot exceed 999kb.
  • It will load slowly.

No purpose to preview or check floor plans in “draft” before issuing to the live site.

FreeBusy

It resolved an argument with calendaring with customers – the time-consuming job of the back and forth to schedule. Put the client at the wheel with scheduling when it works for them. It integrates with meeting tools (such as RingCentral), thus creating/populating the meeting bridge information seamlessly.

Pros: The ability to create teams of people is great – those who want to show the availability of more than one person and only allow selection of an appt time if all people are available. It makes it easier to put the scheduling in the customer’s hands than the back and forth and holding multiple calendars.

Cons: Except you set up more than one calendar link, you can’t define an agenda for meetings. Or have an option to enable the customer to select preset catalogues.

Skedda

After about 15 different scheduling apps, but some users kept coming back to Skedda. It just works for their needs PERFECTLY!! Other apps were missing this feature or that feature, but Skedda had them all. End of story!

Pros: There are so many interesting and versatile features embedded within this software. The most impactful features that excite them the most in selecting this software are the customer’s ability to book their band for a specific studio package, all within a comfortable and easy interface. Skedda is so VERY versatile to work exactly as everybody plans it to. User chose to automatically block off booked times slots so that no double bookings are possible. They chose to automatically add up the total rate for multiple hourly block sessions. They also chose not to provide the customer to book multiples of various packages within the booking. For example: If the customer decides 4 hours of ‘STUDIO + PA SYSTEM PACKAGE’ @ $25/ hr., he or she cannot schedule ‘STUDIO + DRUMKIT’ @ $22/hr. within that same time slot. Avoid any chance of a confusing situation. With an app this versatile, it is expected to be challenging to figure some elements out. Customer service instantly replies to the chat requests with a friendly response to all the questions and walk me through their struggles in an easy to understand step by step explanation. They had it all figured out within minutes, thanks to their experienced and knowledgeable staff. The customer support was the best!! The integration into the WordPress website was easy and worked flawlessly!

Cons: It costs a bit more than other apps, but for the additional benefits and features, that is expected. There is a learning curve involved with figuring out the ‘Space Sharing’ aspect of skedda.

Integrated Workplace Management System

Web-based software platform that is integrated the five modules needed most often by facility and real estate managers to form an Integrated Workplace Management System.

  • Real estate and lease management
  • Facilities and space management
  • Maintenance management
  • Environmental sustainability
  • Capital project management

An IWMS is more than a repository for all of the data these applications gather. The system offers coordination of activities occurring in each of these areas of an enterprise. Therefore, an IWMS performs best for organizations with hundreds or thousands of assets, and reveals how various departmental activities impact each other. Several major software vendors offer IWMSs. When they’re scattered across different systems or departments, the quality of data about facilities and assets can suffer—but IWMSs give managers all the features they need in one convenient package.

Common Features of IWMS Software

The following five component modules make up an IWMS:

Real estate and lease managementAs in property control software, real estate administration modules provide users with a centralized database of buildings’ knowledge, such as size, cost, condition, function, possession and maintenance costs. Generate requests for proposal (RFPs) and control a building’s entire life cycle, from acquisition to disposal. Users can also achieve charters or other specific documentation.
Facilities managementFacilities management emphasises guidance users manage physical construction space, facilities maintenance, portfolios, and outstanding data records.
Maintenance managementWhere facilities management modules encourage users to manage buildings, maintenance management tools help users manage assets—like equipment and vehicles, reduce maintenance costs and keep assets at summit performance.
Capital project managementThese characteristics encourage users to pursue the status of large, long-term capital schemes (for example, the construction of an apartment complex). This can include budgeting, catalogue management, allocating tasks and functions to workers, record storage/experiencing and invoicing.
Environmental sustainabilitySustainability characteristics can observe and identify excessive energy usage, water and other resources, including functionality to compose a building within LEED certification measures.

Benefits of Integrated Workplace Management System

The principal aim of an IWMS is to implement the most valuable features for equipment and real estate administration within a different software platform. It translates into many other advantages, like:

  • Centralizing report in a database. When utilizing multiple systems to accomplish a workplace, transferring data swiftly and carefully between them is a trial, and can introduce individual error. IWMS merchants solve this problem by sharing information across blended modules automatically.
  • Optimizing space and resources. IWMS software can help organizations investigate their physical space use, whether it’s an office, a construction plant or a warehouse. Moving employees and assets around a virtual office or into a new space (called a “churn”) can be invaluable, and software can efficiently help purpose future usage.
  • Reducing energy usage. By monitoring and analyzing a facility’s energy effectiveness, organizations can identify cost-cutting opportunities that reduce their carbon footprint.

Use Cases for an IWMS

An IWMS includes many statements, so it can be easy to envision the specific situations in which the system adds importance to an organization.

  • Coordinating activities to circumvent interruptions: Company’s maintenance team practices a CMMS to propose precautionary maintenance work plans. Its administrative unit has a separate calendar to reserve meeting rooms. With an IWMS, these programs can be viewed by both groups so that it will achieve projected maintenance on an air handler above a conference room before or after an instrumental executive meeting.
  •  Automate minor environmental adjustments: Employees work best when they’re comfortable, but it’s sometimes a hassle to find someone who can modify the temperature immediately. A workplace that appropriates an IWMS can offer a more straightforward, faster way to make minor modifications—representatives can use their smartphone to register that a room is too cold throughout an online portal. If the operation is set up to do so, it can automatically shut off the air conditioning, conserve time and enhance workplace support.

How Is It Priced?

IWMSs are appraised through a monthly or annual subscription fee, or an upfront license fee. Nevertheless, it’s essential to remark that most IWMSs are Web-based.

Pricing ModelDescription 
Subscription-based SaaS or Web-basedA monthly or annual fee is typically based on the number of users who access the system and the number of assets. However, pricing models are based on square-footage. 
Perpetual license feePer-user, One-time, or per-computer fee. A few products perit multiple users on a unique license, while some need an additional license for per user. Support, updates, and training have separate costs.