3 Best Intranet Software with Buyers Guide
Keeps work moving forward Providing quick access to team sites Organizing portals & resources Team members can be from all types of companies. Applications & desktop sharing Viewing Annotation tools Instant messaging Web slides with Whiteboards
Improves teamwork Manages projects Share ideas Store files Communicate a& updates from inside & outside organization. Award-winning Real-time Co-author documents share files Manage tasks & calendars diagrams spreadsheets Secure sharing Collaborate with co-workers
Allows information to quickly disseminate to employees Make common internal business processes more efficient Gives sense of community in organization Create successful intranet Engages Connects employee Supports daily activities
Intranet Software offers companies to start and build a private communication network which can be accessed only thru internal stakeholders. The software assists businesses set up an internal communication portal to be used to access and share documents and files, business updates, and various other information. Content management, activity/news feeds, employee database management, online forums are the features offered by this software.
Advantages of Intranet Software
Organization-wide information sharing: Intranet software offers a centralized platform for sharing and receiving business-related information. Employers can utility platform to share insights and updates, seek new ideas for upcoming projects, and receive feedback on existing processes. The platform ensures every person in the organization is connected and results in enhanced engagement.
Corporate goals promotion: The internal platform built using intranet software can promote organization corporate culture, ethics, and plans. Leadership can post company strategies and goals and communicate them to the employees. This helps employees stay informed about the organization’s strategic direction, what directives require to be followed, and how to align the tasks with the overall business goals.
Improved productivity: Employees can utilize the private internal network to communicate and collaborate with the coworkers. Members from various departments working together on a project can easily share project files and related information to get timely turnaround.
Collaboration across locations and time zones: Intranet software offers a centralized communication platform for the whole organization. Even employees working at various sites have access to the same information, that ensures every person is up to speed and on the same page. It helps in effective collaboration between employees working at various locations and inter or intra country time zones.
Features of Intranet Software
Knowledge base management: Storing information and supporting articles in a centralized knowledge repository.
Private network: Protecting company data from unauthorized access by utilizing private networks such as wide area networks (WANs) and local area networks (LANs).
Calendar management: Managing and sharing multiple calendars to stay up to date with upcoming meetings and events.
Content management: Creating, managing, and publishing information to be distributed to internal stakeholders.
Employee database: Recording and managing contact details and job role information of employees.
Policy management: Framing guidelines to draft policies for various business scenarios.
Price of Intranet Software
Most products in the market are priced on per user, per month basis and can be divided into three pricing tiers based on the starting price. A premium product is priced higher and has additional features like third-party integrations, mobile applications, advanced analytics, and collaboration tools.
Considerations when Buying Intranet Software
Integration with other applications: The intranet solution you want to buy should integrate well with the existing business applications with contact management and HR systems. This allows the employees to access different business applications using the intranet network.
Intuitive user interface: Good user experience must be a necessary consideration while selecting intranet software for the organization. The preferred software must provide an intuitive intranet platform that doesn’t require extensive employee training. It’s recommended to look for a software that provides design elements which can be customized as per the organization’s branding assets like company logos, colors, and graphics.
Mobile access: The selected intranet software must be easily accessible on mobile devices. Mobile-ready intranet software will offer internal stakeholders to access needed information irrespective of the location. Mobile accessibility is also important for employees working remotely. It assists share files and updates, network with coworkers, and access important information from anywhere.
Intranet Software Trends
Social tools to be used extensively on the intranet: The integration of social media tools like blogs, tags, social feeds, groups, and community forums, will form a social intranet which improves collaboration and communication between employees and employers. Market vendors already provide intranet software having integrated social tools. In future, more sellers are expected to follow the suit .
Artificial intelligence (AI) to bring automation to the intranet: AI technology is expected to soon find the application in intranet networks. Intranet software provided with AI chatbots and virtual voice assistants can send automated responses to repetitive employee queries to utilize resources from the intranet. AI can also be utilized to decipher employees’ usage patterns and analyze the conversations on the intranet to provide recommendations on topics that interest them.