3 Best Insurance Agency Software with Buyers Guide


Suits remote teams Keep in touch Collaborate efficiently Free management platform Used by 4 millions worldwide Cloud Mobile Open source Free CRM Appointment scheduling Quotes Contracts Agency management Invoices Email marketing 

Agency Matrix

Part of ITC Most robust Affordable Cloud-based technology provider Leading independent insurance Cutting-edge technology Committed to deliver agency management solutions Reach the business goals Convenient Easy to use


Offers mobile apps for the Industry Convenient Easy-to-use mobile solution Save time Greatly decrease paper work Enable rapid & accurate data collection Eliminate necessity to physically move App users upload PDFs Edit and share facility No forms to build

Insurance Agency Software

Insurance Agency Software provides unified CRM with marketing automation capabilities to serve insurance agencies oversee in the operations. It provides characteristic features to enable insurance agents to manage relationships with existing clients and their prospects. As we know that insurance is a contractor a policy in which an insurer indemnifies another against losses from many specified contingencies and/or perils. The company provides a fund to overcome clients’ risks by  making payments more affordable for the insured. Insurance policies are therefore, used to hedge against the risk of financial losses. It can be both big and small. Risk results from damage to the insured or her property, or from liability for damage or injury caused to a third party. There many types of insurance policies. Life, health, homeowners, and auto are the most common types of insurance. The core components which provides to make up most insurance policies are the deductible, policy limit, and premium. Therefore a type of software must be there to help improve marketing efforts and automates back-office operations, like commission processing, client communication, and claims verification. Key features which are very helpful in the whole scenario are appointment scheduling, general accounting, e-signature, and business reporting.

Advantages of Insurance Agency Software

Organization of data: Insurance is a data-oriented sector, therefore can handle hundreds of policy and client documents for the agents. Insurance agency software offer help to agencies in managing their client details and documents digitally. Agents help in storing, searching, editing, and verifying documents online. This software provide a storage of data in an organized and searchable way so that it’s readily available.

Automated tasks: Small and midsize insurance agencies struggle with their limited resources for managing daily operations, which include sales, marketing, administration, and communication; optimum resource utilization is essential. Insurance agency software can help in automating repetitive manual tasks, like documentation and verification. Automated processes help in saving agents their precious time, permitting them to focus on tasks like developing and managing relationships with clients.

Data security: Agencies are required to keep customer data safe at all times and as paper records can be stolen or duplicated, or can be compromised confidentiality  and sensitive client information. Insurance agency software offers to digitizes the documentation process and provides security features like military-grade encryption and user authentication.

Features of Insurance Agency Software

Claims management: Processing customer claims and tracking the status.

Policy management: Creating and administering insurance policies for every customers and insurance lines.

Commission management: Tracking incentives and commission earned by agents for selling policies.

Contact management: Storing clients’ contact details, including name, address, and phone number, in a searchable database.

Billing: Billing clients for insurance services, sending invoices, and processing payments.

Document management: Managing all claims and policy-related documents from a centralized platform.

Price of Insurance Agency Software

Most products in this market are priced on a per user, per month basis and can be divided into three pricing tiers based on their starting price. A premium product is priced higher and has additional features, such as digital signature, claims management, and advanced reporting.

Points to Ponder while buying Insurance Agency Software

Test before buying: The insurance agents will be working on the software that you want to choose every day, so you are required to understand a tool’s ease of use before making a decision to buy one for yourself. Take advantage of free trials and attending to the product demos to get a complete overview of the software. Ensure to discuss each and everything related to the level and quality of support offered under the preferred subscription plan. Some software might have a low upfront investment but minimal to no or only condition-based support. Therefore, choosing the one as your solution to help you out is not that easy because it should not only easy to use but also should offer adequate support for the agents.

List out the requirements: As you begin the software search, you are required to determine exactly what you wish to achieve by implementing insurance agency software. The goal can be to automate administrative workflows, better data management, or monitor agents’ commission and brokerage. Share the requirements with potential sellers and select a solution that supports all the  needs at the most reasonable price.

Mobile accessibility: Insurance agents are in a job which requires them to move often on a daily basis for client meetings, and they are required to stay connected with the back-end team for all their needs for accessing and saving of the information. With mobile accessibility, agents do not require to repeatedly call in to the office for information. They can simply log in to the agency database thru their personal login and password access system and get the much needed details immediately on their smartphone. Therefore, considering to buy  an agency solution that offers dedicated mobile apps or at least supports mobile accessibility through web browsers.

Insurance Agency Software Trends

AI-enabled chat bots: It is presumed that by 2025, three-quarters of all the customer service interactions are expected to be powered by AI-enabled chat bots. Chat bots can help in automation of all the initial interactions with clients inquiring about policies and coverage for the insurance industry. Thus, human intervention in the future will be required only for more complex tasks like suggesting and compiling of information on one-to-one basis with the clients.

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