3 Best Gym Fitness Software with Buyers Guide


Utilized by Independent fitness professionals & studios, Fitness management solution helps fitness entrepreneurs streamline Manage customer schedules & Payments


Manages all aspects of Gym & fitness center, Provides users complete membership management, Allows gym owners to track of membership records, Printing ID Cards


Best For Fitness studios and gyms, Gives fitness studios beautiful & inspiring booking, scheduling, management & community software, manage schedules & business

Fitness Software

Fitness software is used in gyms, clubs, or membership-based health & wellness facilities. This software unifies many business processes, like collecting and maintaining member records, running payments, scheduling, and marketing.

Fitness software generally replaces the utilization of essential tools like Google Drive or Microsoft Excel to provide a much more user-friendly experience. It also provides features that are specially programmed to operate fitness-based businesses better.

Real-time reporting: To keep track of the financials, daily reports and metrics provide user to arrest any irregularities. Financial measures can then be utilized to enable the smooth running of a user business.

How is gym software used?

Gym scheduling software can be utilized to assign classes or training sessions to specific employees, creating membership limits on categories, onboarding new members, tracking employee hours, getting reports, selling gym merchandise and memberships, keeping track of members through lightweight CRM-style features, tracking and processing payments, and sending emails.

Fitness trainers generally use the same software to find out their upcoming schedules, to check how many members are signed up for their services, and track members’ progress. Meanwhile, customers use the software to book classes or services online either through a dedicated app or on the company website, making payments, and in some cases accessing their individualized fitness information.

Who uses fitness management software?

Gym scheduling software isn’t just for people who run traditional gyms. Dance studios, yoga studios, gymnastics training centres, spin studios, spas, salons and even independent personal trainers use scheduling software. Any business that focuses on providing classes or services to clients may use fitness software.

However, for schools, camps or event venues that have large spaces with lots of reservable space, traditional scheduling software is best. The focus of gym scheduling software is membership management, trainer and class schedule, and milestone tracking, not space utilization or resource management.

Benefits of Fitness Software

Centralizes disparate business processes: Instead of having one system to collect payments from clients, another to handle scheduling, and a third to manage client outreach, using one unified fitness software program streamlines every aspect of running a gym, saving users valuable time and effort.

Improves member experience: Fitness software systems equipped with online, client-facing portals allow gym members to handle a lot of business on their own, from making payments to scheduling workouts to connecting with other users.

Increases opportunities for revenue growth: Using fitness software with built-in customer relationship management (CRM) features and marketing tools make it easier to offer promotions and incentivize members to grow user gym membership and increase revenue opportunities.

Fixes data security: Using fitness software to track members’ personal information is very much secure than using paper or other essential programs. Fitness software often comes with encryption capabilities and other security features to protect your clients.

Features of Fitness Software

Membership Management: Collecting, tracking, and managing members’ personal information to make communication and payment collection faster and more accurate.

Payment processing: Accepting, recording, and tracking payments from members. This feature generally includes tools for invoice creation and billing.

Attendance tracking: Track the number and/or specific members who attend classes or events.

Class and schedule management: Create, promote, and schedule group classes, recurring appointments, or private sessions.

Communication tools: Improving communication with members by providing various options thru email, phone, text, etc.

Contract management: Track, store, and access membership contracts.

Marketing management: Planning, tracking, implementing, and evaluate marketing activities like promotions, customer outreach, and branding.

Price of Fitness Software 

Most products in the market are priced every month. Pricing can be divided into three pricing tiers based on their starting price.

Considerations while buying Fitness Software

Staff and payroll feature: While HR and staff management functionality isn’t necessarily standard in fitness software, it is available in some systems. If this is something you need help managing, if you hope to grow your team soon, or if you want to keep all of your processes within one unified program, consider researching fitness software systems that offer staff management.

POS integration: While most fitness software comes equipped to accept payments, you should find out about what hardware options you have for your point of sale (POS). Check with potential fitness software sales teams to learn if they offer transactional hardware with their software, if it costs extra, or if they only provide integrations with other POS hardware providers.

Fitness Software Trends

Accessible home-based workout equipment might start showing up in gyms: With the rise in popularity of specific workout tools meant for the home, gyms have struggled to compete. Fortunately, some workout equipment providers see potential in working with gyms, and those fitness organizations that embrace these providers will do well.

Gyms are primed to take advantage of wearable devices: From Apple Watches to Fitbits, more and more people are using personal wearable devices to monitor, track, and improve their health, and gyms have a great opportunity to lean into that, whether that means investing in equipment that connects to wearables via Bluetooth to track heart rate and provide more accurate workout results or offering classes powered by wearable devices.

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