Best Fuel Management Software and Buyers Guide

FleetLocate (Fleet)

Cloud-based software Helps manage fleet in real-time Business-critical data on a single dashboard

Shadow Tracker

Incorporates the most current maps of North America delivered via patented software technology


Automates the process of claiming federal fuel tax Refund/credit for small business landscapers

Verizon Connect

Fuel management software for small to medium-sized businesses Fleet sizes of 5 or more vehicles


Streamline fleet operations Reduce costs All-in-one platform for GPS tracking, safety, ELD compliance


Take control and reduce fuel costs with Fleetio, the #1 fleet management platform with a free trial 

Fuel Management Software Review


Implementation and day to day transactions are outstanding. Users are still proofing commercial data but are thrilled at what they will hold at their fingertips moving forward. It is arduous to put an ROI for completing something like Fleetio. However, the back office is employing far less time to expedite fleet-related paperwork. Users have the foundation to grave service records, and they are getting vehicles behind on the road after accidents fast because all of the certificates are housed in one location. And the capacity to track and estimates expenses is like nothing they have had before.

Pros: The Fleetio Platform has dozens of prepopulating data fields for items they nevermore thought to track yet enables them to produce custom data points in only a few ticks. Most platforms need outside assistance to make adjustments.

Cons: Nothing occurs to mind. Any impediments in implementation could be associated with self-imposed scope shifts. Users proceed to refine the workflows as they confront new challenges.


After paying over $20k in API design to expedite routing and Proof of Delivery alliance, users have found that Samsara has sold a bill of goods that does not work, and they are stuck with it. You get a lot of lip service on how small they are for all the difficulties, but no answers. The first level maintenance folks are accommodating but cannot support complex issues, and they refer the case to the next level support, which is when it just ends… no catch-up and never any real-time assistance.

Pros: The cameras and challenging event capture work fine…sometimes.

Cons: Proof of Delivery integration in the driver app does not consistently apprehend the signed document, this generates huge issues for us, and our drivers have to respond to the sites and get a paper copy signed. Have had extensive support case for months and get no comprehend. If you open an issue in their system, it gets ignored. If they do reply at all, it will be days later, and usually, it is to request more screenshots from the driver app in the phones and dashboard…when you assign them in, you get no follow-up. API integration is spotty at best. API support is non-existent. The routing function is terrible, and modifications made to a route are not renewed. They were told how impressive distracted driving worked, and the website displays a driver looking at his phone and an alarm showing up… that characteristic does not run us.

Verizon Connect

The product serves, but if you require service, pray, and that doesn’t support it! Let’s strive to get it corrected, and then we resemble another provider! It is a tremendous cost-cutting software for enterprise in which their employees are travelling because you can know where they were and how much experience they spent on the specific job.

Pros: The software works, and it’s simple to use, but God forbid if you have an obstacle with the equipment. It is a great tracking app for employees. You can fix the device in the employee’s car, and it will track their location for every moment of the day. It will not just tell the vehicle’s location but also mention if they are speeding or sitting in the car for a long time and are not travelling. You have to log in to your account, select the vehicle you need the location for, choose the date, and have your record.

Cons: The customer support for the software is not so good. You have to call them, and the waiting times are generally significant. No matter what you choose, emailing or phone, the people seem to be brain dead words, and nothing occurs. Please schedule an appointment, and they never showed up. 

Fuel Management Software

Fuel Management Software is used differently in different industries. The primary function of fuel management software is to lower a company’s vehicle fueling expenditures. Of course, before any cost can be reduced, it must first be accurately calculated. Fuel management software assists with this as well. It helps companies measure and monitors their fuel costs in various ways through fuel-use analyses and dashboards that visualize fuel-use trends.

Fuel Management Software can be entirely software-based or, with more advanced methods, include specialized hardware that automates some of the tracking and inscribing features that support adequate fuel management.

There are, for example, apps that blend with fuel card accounts so that fuel marketing data can be automatically obtained. This data can incorporate:

  • Amount purchased
  • Cost per gallon
  • Time of purchase
  • Location

Other systems can integrate GPS data to calculate miles per gallon and other efficiency metrics automatically. Fuel Management Software is sold as on-premise installations or cloud-deployed services. It is offered from various vendors in both broad product suites or stand-alone, best-of-breed applications. Companies looking for solutions that track fuel deliveries across locations or business might be interested in viewing fuel delivery software.

Features of Fuel Management Software

Fuel Management Software include the necessary applications needed for fuel-use management. They may also include a variation of other applications to support automation and monitoring of fuel management means. In addition, they may provide tools to blend fuel management into fleet management programs.

Fuel estimating: Assists in making reasonable projections about fuel usage. These can assist improve operational efficiency by, for example, assessing use on a description of possible new routing outlines.

Performance tracking: Helps businesses and fleet managers track individual drivers or specific vehicles’ performance, enabling them to take corrective measures.

Route planning: Typically found in every fleet management systems. But because route planning and fuel usage are closely associated, fuel management systems immediately incorporate route planning apps.

Fuel card monitoring: Assists with tracking, monitoring and vital fuel buying knowledge from drivers’ fuel cards and fuel accounts.

Alerts and monitoring: Customizable warnings which can be programmed to, for example, result from a sign whenever fuel costs rise beyond a set amount.

Consideration while Buying Fuel Management Software

You are concerned only with fuel management. If you have a small fleet, and goal is to maximize fuel efficiency, stand-alone fuel management software would be an attractive place to begin your search. Companies that already have fleet management software but require adding functionality for fuel management can also start by looking at these stand-alone, best-of-breed fuel management platforms.

You are concerned with both fleet and fuel management. If your company is shopping for both fuel management and fleet management methods, begin your search by viewing at the latter. Ideally, you’d protect on integration and (possibly) licensing fees by finding one platform, or one seller, that can address both requirements.

Need integration into other business units. Many companies are using “de-siloing” their internal IT infrastructure and seeing for platforms that can be applied inter-departmentally. If your business is in this boat, then commence your search by looking at venues by the major ERP, SCM or fleet management vendors, or with whichever platform vendor various closely aligns with your company-wide goals.

Fuel Management Software Trends

Here are some up-to-date news articles that cover fuel administration courses to keep your eye on. They describe how new technologies and approaches will help companies optimize their fuel performance in the years ahead:

Truck platooning can provide additional fuel savings. A new announcement by NACFE has revealed that truck platooning can lead to a four per cent savings on fuel costs. According to the organization, “Platooning combines surviving commercial vehicle safety technology with developing vehicle-to-vehicle communications and self-governing vehicle control technology to electronically ‘tether’ tractor-trailers synchronically in a convoy configuration at highway speeds.”

ATA study predicts maintained strong growth in trucking. The American Trucking Association published its predictions for freight transportation expectation in its “U.S. Freight Transportation Forecast to 2027” report. The report recommends “truckload volumes will grow 2 per cent annually between 2016 and 2022 and 1.6 per cent per year after that until 2027.” Additionally, quantities shipped by private carriers are expected to grow 2.3 per cent per year through 2022.

Trucking firms are managing fuel efficiency over alternative fuels. The American Transportation Research Institute completed a survey of fuel management strategies used across the nation. It discovered that truckers and trucking companies prefer increasing their fuel usage efficiency over adopting more eco-friendly alternative fuels. Lack of availability was cited as the leading purpose of not choosing alternative fuels.

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