3 Best Fuel Management Software and Buyers Guide

FleetLocate (Fleet)

Cloud-based software Helps manage fleet in real-time Business-critical data on a single dashboard

Shadow Tracker

Incorporates the most current maps of North America delivered via patented software technology


Automates the process of claiming federal fuel tax Refund/credit for small business landscapers

Fuel Management Software

Fuel Management Software is used differently in different industries. The primary function of fuel management software is to lower a company’s vehicle fueling expenditures. Of course, before any cost can be reduced, it must first be accurately calculated. Fuel management software assists with this as well. It helps companies measure and monitors their fuel costs in various ways through fuel-use analyses and dashboards that visualize fuel-use trends.

Fuel Management Software can be entirely software-based or, with more advanced methods, include specialized hardware that automates some of the tracking and inscribing features that support adequate fuel management.

There are, for example, apps that blend with fuel card accounts so that fuel marketing data can be automatically obtained. This data can incorporate:

  • Amount purchased
  • Cost per gallon
  • Time of purchase
  • Location

Other systems can integrate GPS data to calculate miles per gallon and other efficiency metrics automatically. Fuel Management Software is sold as on-premise installations or cloud-deployed services. It is offered from various vendors in both broad product suites or stand-alone, best-of-breed applications. Companies looking for solutions that track fuel deliveries across locations or business might be interested in viewing fuel delivery software.

Features of Fuel Management Software

Fuel Management Software include the necessary applications needed for fuel-use management. They may also include a variation of other applications to support automation and monitoring of fuel management means. In addition, they may provide tools to blend fuel management into fleet management programs.

Fuel estimating: Assists in making reasonable projections about fuel usage. These can assist improve operational efficiency by, for example, assessing use on a description of possible new routing outlines.

Performance tracking: Helps businesses and fleet managers track individual drivers or specific vehicles’ performance, enabling them to take corrective measures.

Route planning: Typically found in every fleet management systems. But because route planning and fuel usage are closely associated, fuel management systems immediately incorporate route planning apps.

Fuel card monitoring: Assists with tracking, monitoring and vital fuel buying knowledge from drivers’ fuel cards and fuel accounts.

Alerts and monitoring: Customizable warnings which can be programmed to, for example, result from a sign whenever fuel costs rise beyond a set amount.

Consideration while Buying Fuel Management Software

You are concerned only with fuel management. If you have a small fleet, and goal is to maximize fuel efficiency, stand-alone fuel management software would be an attractive place to begin your search. Companies that already have fleet management software but require adding functionality for fuel management can also start by looking at these stand-alone, best-of-breed fuel management platforms.

You are concerned with both fleet and fuel management. If your company is shopping for both fuel management and fleet management methods, begin your search by viewing at the latter. Ideally, you’d protect on integration and (possibly) licensing fees by finding one platform, or one seller, that can address both requirements.

Need integration into other business units. Many companies are using “de-siloing” their internal IT infrastructure and seeing for platforms that can be applied inter-departmentally. If your business is in this boat, then commence your search by looking at venues by the major ERP, SCM or fleet management vendors, or with whichever platform vendor various closely aligns with your company-wide goals.

Fuel Management Software Trends

Here are some up-to-date news articles that cover fuel administration courses to keep your eye on. They describe how new technologies and approaches will help companies optimize their fuel performance in the years ahead:

Truck platooning can provide additional fuel savings. A new announcement by NACFE has revealed that truck platooning can lead to a four per cent savings on fuel costs. According to the organization, “Platooning combines surviving commercial vehicle safety technology with developing vehicle-to-vehicle communications and self-governing vehicle control technology to electronically ‘tether’ tractor-trailers synchronically in a convoy configuration at highway speeds.”

ATA study predicts maintained strong growth in trucking. The American Trucking Association published its predictions for freight transportation expectation in its “U.S. Freight Transportation Forecast to 2027” report. The report recommends “truckload volumes will grow 2 per cent annually between 2016 and 2022 and 1.6 per cent per year after that until 2027.” Additionally, quantities shipped by private carriers are expected to grow 2.3 per cent per year through 2022.

Trucking firms are managing fuel efficiency over alternative fuels. The American Transportation Research Institute completed a survey of fuel management strategies used across the nation. It discovered that truckers and trucking companies prefer increasing their fuel usage efficiency over adopting more eco-friendly alternative fuels. Lack of availability was cited as the leading purpose of not choosing alternative fuels.

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