Food Traceability Software Buyer’s Guide

Food traceability software allows a company to record and manages the food products they produce, stock, distribute, and sell. Primarily used by companies that manufacture, grow, and/or prepare food, food traceability systems excel at providing food safety and significantly reducing the risk involved in the processing and manufacturing stage.

Functionality included in most food traceability software has fully integrated accounting, traceability, landed cost tracking, inventory, supplier management, and get weight capabilities.

A food traceability clarification can implement these characteristics on-premise or in a SaaS environment.

Food traceability software retains your business compliant with the Hazard Analysis and Critical Control Points (HACCP) specifications and the Food Safety Modernization Act (FMSA). It will also provide any improvements suggested by government organizations like the Food and Drug Administration (FDA).

Features of Food Traceability Software

Supplier Management: Manage the supplier approval process. Please assign a grade to a supplier, obtain their risk factor, detect non-compliance risk, and design a workflow for supplier restorative actions.

Traceability: Track and follow all raw materials and finished products through advanced inventory control. Produce HACCP documentation to structure titles of reference, process flow chart, and risk analysis.

Product Quality Control: Product testing, certificates of analysis, inspections, quality control KPIs, and real-time spec confirmation

Recall Management:

  1. Build workflows for current recalls or commodity withdrawals.
  2. Guarantee precise action is taken, and client interactions rest positive and manipulated quickly.
  3. Observe how swiftly the recall process needs in your group.

Business Intelligence: Build a dashboard to display food safety metrics, results of current quality tests, and control bottlenecks in the supply series.

Benefits of Food Traceability Software

Improved Food Safety: Food traceability software assists keep food safe in the identification of faulty products and assistance in launching the recall process for products that have already been assigned. It can restrict contaminated food from hitting the shelves and guarantee foodborne illnesses are not spread.

Better Inventory: Inventory management has always been a significant part of food traceability. The software enhances your food traceability process will increase visibility—for example, overall warehouse management through traceability leads to track and trace data. There is also required to track and trace for regulatory compliance, such as food safety issues if you risk spreading diseases like E. coli.

Efficient Supply Chain: A food manufacturer or food distributor can enhance supply chain efficiency with food traceability software through increased audits, better inventory control, and proper record keeping. Upgrading your inventory control can be one of the most valuable skills of food traceability software. One model is collecting up-to-date data on the expiration dates of your raw materials and finished goods. This can ensure you don’t accidentally use the incorrect product in your production or distributed expired goods to customers.

Supplier Management: With new regulations like the Food Safety Modernization Act (FSMA), supplier verification and required documentation submission practices are more critical than ever.

Document Management: How swiftly can you review all required documentation, ascertain how many of these reports have expired, and achieve a clear picture of upcoming expiration dates? Improve efficiency by guaranteeing maximum visibility into and controlling these critical pieces of knowledge and communicating requirements with supply chain associates.

Audit and Assessment Management: Are your accountants mired in spreadsheets and charged phone calls? Or does your team require to complete ad hoc assessments at the drop of a hat? Ensure the software you purchase enables you to track the improvement of your auditing team and understand where your suppliers hold. 

Quality Incident Management: You currently maintain quality incidents and affiliated credit offers. The food traceability software solution should streamline these processes and reduce its time to manage quality incidents. You require to understand precisely where you are experiencing quality events and have insights into preventing future occurrences.

Supply Chain Traceability: You have finished end-to-end traceability and visibility into your stock chain. Join together the Critical Tracking Events (CTEs) that build up your products’ route to get real-time visualization of your supply chain. Discover what to look for so you can get way to the data you require to take speedy action when confronted with a recall or disorder.

Recall and Withdrawal Management: You must be requiring a significant recall. Then, initiate a recall or stock withdrawal over all your locations concurrently, using programmed email, phone, and text information. Determine what to watch for so you can regulate communications across your supply chain and establish automatic escalations if procedures aren’t taken within a detailed period.

External Data and Integration: The system will be evaluating to create another data silo. You may use a consumer-facing loyalty app, inventory management platforms, temperature monitoring sensors, or grocery delivery assistance. Your software solution should serve as a centralized technology platform connecting complex data sources and reducing redundancies through unification.

System Security and Design: The security and integrity of your data is of the highest value. When distinguishing the software solution that’s true for you, guarantee that it safeguards Personally Identifiable Information against loss, access, use, modification, disclosure, or another misuse.

Implementation, Training, Support: The level of customer support team needs to go with the expectation. Few things are more frustrating than the lack of customer enablement and training. Also, make sure it’s feasible to transition onto new software you adopt. 

Built-In CRM: A CRM can assist business owners in developing solid relationships with customers and vendors. The favorite software comes with sales tools, businessperson management solutions, and other CRM highlights out of the box.

Reports: Advanced reporting tools empower users to instantly identify problems at any stage, including the warehouse, the production line, or grocery store. We recommend software that can blend with third-party solutions for customizable, extremely tailored reporting options.


From farm to table, food commodities have a long journey in the supply chain — one that’s vital to keep track of every step of the way. As a result, food traceability software can be an invaluable asset in the food industry, where safety and rapid response to tainted items are of the utmost importance.