By
Jyoti Tejpal
Synchronize automatically Easy to work from anywhere Digital workplace Trusted by 300,000+ business teams worldwide Leading file sync Collaboration Extensive administration Security features
Award winning All-in-one Team collaboration software Combining team chat Video calling Task management File sharing Real-time Document collaboration Single cloud-based workspace for team communication
Complete enterprise data backup Synchronization solutions Centralized management File reporting Backup Publishing activities Workstations Servers Ultimate collaborative Context Tasks Calendars Files Co-authored text Diagrams.
File Sync Software is a platform for multiple users across various locations for collaborating, sharing, and editing files simultaneously. The application syncs the varies with the changes made by a user on a document through all the available versions. The process ensures that every person in the chain has the recent version of the file, with updated data points even though they work remotely at various places.
Many businesses are utilizing mobile phones for their official work. Cloud-based applications and browser-based management and accessibility are taking this trend, further ahead. It makes file sync software a basic requirement for businesses because it increases collaboration and offers users to access files from anywhere, anytime. It also provides sharing files securely over the cloud.
Better collaboration between teams: Emails are the most preferred and legitimate way of sharing files across an organization. But emails have limitations in terms of attachment size and real-time sync ability. File sync software permits sharing files and folders of any size between users within and outside the organization on the other hand. The software offers the freedom to share files by various modes like direct attachment or shareable links.
Access to most updated information: Using file sync software, each user has the most recent and best version of the file, irrespective of the user’s location. Changes undertaken by every stakeholder will be immediately visible to all stakeholders. They can help in restore the previous version of the file in case they don’t accept the changes.
Backup and recovery: Creating multiple backups of files and folders. Recovering lost or deleted files.
Real-time synchronization: Monitoring files and folders for changes and syncing all the versions in real time.
Encryption: Encrypting the data that’s both at rest and in transit for protecting and safeguarding the information.
Synchronization scheduling: Scheduling synchronization for a fixed time and date.
Audit trail: Maintaining a sequential record of all the changes made in files and folders, along with the details like the changes made, name, as well as the time and date.
Most products in the market are priced on a “per month” basis, and can be divided into three pricing tiers based on their starting price. A premium product is priced higher, have additional features such as unlimited storage and premium support.
Data security standards: When installed, file sync software can be used for almost each file, document, contract, image, and agreement you create and share internally or externally. Before purchasing a solution, however, thoroughly evaluating its security standards and the service provider. Ensuring that the software encrypts the data during transit and while at rest, especially if the files aren’t stored on their own server. We even recommend checking for additional security measures like multi factor authentication and single sign-on.
Ability to wipe out data remotely: Employees leaving the company or losing office equipment (laptops or mobile phones) generating a risk of theft or misuse of official data. We recommend opting for a solution with remote deleting ability so that you can remotely delete sensitive business files from employee devices.
Compliance: Every business has to comply with various industry standards, which helps to do each type of business operations, and supports industry regulations, region of operation, and stand by all the data security norms. While posting or sending files on the internet, it’s important for the file sync software to comply with the regulatory standards that apply to your organization.
Artificial intelligence will enhances indexing and searching: The challenge with a shared repository is that it gets hampered soon because employees aren’t always regular in removing older documents or versions. Some vendors (Google and Box) keep on adding artificial intelligence (AI) capability to address the issue. Google’s AI will guess the files that users may be searching and offer suggestions to remove a version that hasn’t been accessed for a specified period of time. The tool learns user actions and offers recommendations for files and peers with whom users may want to collaborate. With such innovations proving fruitful, more vendors will add AI in their tool.
Data security to be the deciding factor for small biz: With most applications being deployed on the cloud and data being stored on remote servers, even small businesses are expressing concerns over the security of their data. Based on Verizon’s Data Breach Investigation Report, more than 58% of malware attacks targeted small businesses in 2018. For the reason, they will check the compliance and safety measures provided by many vendors.
