3 Best Equipment Maintenance Software & Buyers Guide


Track maintenance histories One-off & recurring service Manage vendors Customize alert Robust asset tracking Inventory tracking Work order Purchase order module


Industrial plants Ship Aircraft City Halls Ports Buildings Fleets Military vehicles Maintenance service providers, Multilingual concept, Easy & Fast Maintenance

Limble CMMS

Manufacturing Facilities Equipment Hospitality Small Businesses Fleet Property Building Churches Non-Profits School Gym Simple Mobile first maintenance software

Equipment Maintenance Software

Equipment maintenance software facilitates supervisors track equipment and helps the process of managing equipment usage, distribution, and preventive maintenance schedules. Equipment maintenance software coordinates disparate business functions like accounting, contract managing, invoicing, and customer relationship management into one convenient tool.

Why is Equipment Maintenance necessary?

Equipment maintenance is critical to extending equipment life and saving time and money. While general perception may be that paying for preventative maintenance is unnecessary spending, the reality is, you’re often left with more costly repairs. It is believed that importance of preventative maintenance is underrated.


When equipment runs efficiently and keeping it optimal is key to maintaining that level of equipment efficiency. If maintenance suffers, so does efficiency and bottom line, thereof.


While it may look like this the most efficient way to get the job done in the short term, it could cause major headaches in the future , if any spare part that is running low on efficiency is not removed timely.


Big problems lead to more downtime, and more downtime means you’re suddenly behind schedule and/or unable to take on a new project or unable to work temporarily.


Detailed records of heavy equipment maintenance will go a long way in getting you the most money for your resale, by answering these critical questions on your behalf:

  1. Is it reliable?
  2. Was it maintained timely?
  3. Has it ever discontinued or affected its performance?
  4. Are service records and documentation known to us?


If it isn’t working properly, you’re increasing your chances of workplace injury or death as a result of equipment failure. Regardless of how many safety training all employees have been through, they don’t have control over equipment failure. Of course there will always be unaccounted  breakdowns, but user can decrease them through being proactive about user construction equipment maintenance.


If user have invested in an equipment that is new or less used and covered under a warranty, user have extra motivation to stay on top of routine equipment maintenance. Equipment warranties often need detailed service records in order to be covered. Equipment manufacturers need proof of routine maintenance is worth noting in itself.


There are a variety of construction equipment models with its own design and specific parts. There are several tips you can use, regardless of

  1. what piece of equipment user have
  2. whether it’s one or an entire fleet
  3. how to extend equipment life


This technology is only valuable if someone is there to bring it to the attention when a sensor detects something isn’t working right. Vibration monitoring, thermal imaging, audio gauges and other technologies and tests can facilitate user to collect additional information on the equipment so that user have real-time information on the condition of the construction equipment.


Training staff can also offer to repair due to misuse or overuse of equipment. Operators require to be trained on the specific model of equipment they will be using. If an in-person training isn’t feasible, there is a requirement to summarize best practices and an operation manual in place so user can ensure operators are using the equipment the way it was meant to be used .


When someone should be given the responsibility of looking out for the condition of the construction equipment, over time they will see what an impact proactive maintenance can have and how much of a mess reactive repairs can create. The bottom line is if it’s someone’s responsibility to make sure a certain piece of equipment or a fleet is working properly


Every piece of equipment is different. They all have their own intricacies and need a maintenance and repair schedule to match. Over time, there are some seals, belts, bolts, etc., that will need to be replaced. Replace them when they are scheduled to be replaced.


The key to extending equipment life is to make sure user must do something as simple as adding an operator visual inspection to the equipment use requirements. Noticing warped belts, dry or cracked seals and loose bolts may look small, but these can be identified through a visual inspection and fixed before they cause a larger problem.


Lubrication is key in any equipment. It lowers friction between moving parts and help extend the life of heavy construction equipment. Get to know each piece of equipment user have and what type of lubricant each of them requires.

Benefits of Equipment Maintenance Software

Keeps everyone informed about scheduled maintenance and repairs: Equipment maintenance software can generate alerts at every stage of the maintenance schedule, sending customized emails/notifications to relevant stakeholders so they shall be aware of when the equipment will be unavailable and for how long.

Streamlines equipment maintenance: To have an effective, smooth workflow, businesses require functioning equipment. Mechanical failures/unavailability can stop productivity. Equipment maintenance solutions can offer to avoid this by streamlining maintenance schedules, sending alerts and repair information to reduce machinery downtime.

Procurement planning: Equipment maintenance software offers managers to document, anticipated and actual equipment lifespans, helping the design of an equipment procurement strategy to get a continuous supply for daily tasks.

Features of Equipment Maintenance Software

Equipment tracking: Tracking the location of specific equipment at all times.

Maintenance scheduling: Scheduling advance or ad hoc maintenance services and labor requests.

Inventory control: Monitoring stock levels of spare parts and other items.

Preventive maintenance: Scheduling advance maintenance based on date/time or event-based triggers.

Reporting/analytics: Viewing and tracking pertinent equipment metrics.

Cost of Equipment Maintenance Software

Most products available in this market are priced on a “per user, per month” basis. They can be divided into three pricing tiers based on their starting price. An enterprise product is priced higher may have unique features like automated workflows, unlimited equipment assets, multiple locations, asset lockout tagout, advanced reporting, and Slack integration.

Considerations while buying Equipment Maintenance Software

Mobility options: Mobility is a crucial selection factor while choosing the right equipment maintenance software, especially for technicians working with vehicles. Consider investing in a solution that offers a mobile application to help the users in the field in accessing work orders, creating new orders, tracking inventory, and performing other valuable tasks on the go.

Implementation and customer support: While  selecting equipment maintenance software, asking the seller about the implementation process and time frame, as well as what customer support options will be available post-purchase. Selection of a solution that fits the time frame needs and provides comprehensive support for any troubleshooting user may need down the line.

Equipment Maintenance Software Trends

3D printing is alleviating operation disruption: For older machines and equipment, it can be a problem to get spare parts. 3D printing can be helpful in creating custom replacement parts, even when they will be discontinued. Continued adoption of the technology will decrease inventory costs, lengthen the lifespan of outdated assets, and increase disruption caused by unavailable spare parts. 

Internet of things (IoT)-enabled predictive maintenance is a game-changer: Manufacturers are enhancing using sensor-based internet-connected equipment that helps in automating the data-collection process to make more informed, strategic decisions. Enabled equipment offers managers anticipate component failures in advance, thus decreasing reactive maintenance costs, unplanned outages, and equipment downtime. Predictive maintenance is one of the top use cases driving IoT market growth.

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