Employee Monitoring Software with Buyers Guide

Employee monitoring software allows businesses to keep tabs on their workers, ensuring they stay on task and use company resources appropriately.

Through these systems, users can track app and website usage, take screenshots of employees’ computer screens, generate regular reports on worker productivity, and more.

Best Examples of Employee Monitoring Software 

monday.com

On monday.com Work OS, administrators can efficiently allocate tasks and track the progress of any ongoing projects at a flash, so they have a real-time source of trustworthiness for all of their team’s work. Execute the platform’s time-tracking feature to control how team members organize their time, then transport a report to Excel to participate with management and clients. Ultimately, generate graphs directly on the platform to envision how team members designate time and leverage insights to prioritize more completely.

Toggl Track

Toggl Track is a leading time tracking team for all sizes without invasive surveillance or monitoring characteristics. It supports empowering workers through self-awareness around hours and guarantees clean and secure data through employee buy-in—leverage Toggl Track data to promote your business. As a result, accurately scope projects, pinpoint scope creep, improve staffing and team allocation, plan project budgets confidently, and ensure profitability by comparing labor costs and billable rates.

Hubstaff

Gain transparency and peace of mind with streamlined employee monitoring and time hunting from Hubstaff. Know your team is on the best track in real-time through screenshot capture, project monitoring, app usage, and reporting. Available for Mac, Windows, Linux, and iOS. Hubstaff operates in the background so your team can continue working without interruption. Integrates with over 30 business apps you previously used, including Asana, Github, Jira, Trello, and Paypal.

Advantages of Employee Monitoring Software 

  • Higher productivity: Employees will be less inclined to procrastinate or waste time on non-work enterprises because their employer controls them.
  • Better performance insights: Managers can better appreciate how their employees can apply it in performance evaluations.
  • Hard evidence: If you suspect an employee is doing something illegal or against company policy, employee monitoring software can accommodate hard evidence to support your claim. It can also protect you throughout the litigation.

Features of Employee Monitoring Software

  • Activity monitoring: See what employees are doing on different devices in real-time.
  • Email monitoring: Keep records of what employees are sending through work email addresses.
  • Idle time monitoring: Monitor when and for how long employees are away from their work devices.
  • Screen activity recording: Save video recordings of what’s happening on employees’ screens.
  • Keystroke recording: Log what workers are typing.
  • Time tracking: Track how much time employees spend on various projects or in multiple programs and apps.
  • Productivity analysis: Visualize and run reports on productivity trends for employees and teams over time.
  • Alerts and notifications: Get alerted when an employee is doing something they’re not supposed to be doing.

Price of Employee Monitoring Software

Most products in the employee monitoring software market are priced on a per employee, per month basis. Therefore, pricing can be classified into three pricing tiers based on starting prices.

Considerations while Buying Employee Monitoring Software

  • Know your legal situation: In most cases, employee monitoring is legal. However, some exceptions depending on working with federal contractors or using their equipment for work purposes. Talk to your legal counsel about your specific situation and desired use case for employee monitoring software.
  • Figure out a plan for access and escalation: Decide early on who will access employee monitoring privileges and the situations in which those privileges can be used. Then, be sure to establish what things uncovered through employee monitoring software should be escalated to HR or the authorities.
  • Be proactive in communicating with employees: Not only is it required in most states for you to tell your employees if they’re being monitored, but it’s also just a good idea. You don’t want to break employee trust. Instead, write out a policy detailing how you monitor employees and why they get their consent before implementation.
  • The rise of the remote workforce prompts renewed interest in employee monitoring. As more and more people exercise the option to work from home, companies invest in employee monitoring products to ensure these remote workers stay on a task outside of the office.
  • Turning employee data into personalization and optimization. 92% of employees are open to being monitored if they get some benefit out of it. Companies respond by giving back with employee monitoring data, personalizing digital systems to workforce preferences, and optimizing productivity.