By
Jyoti Tejpal
Provides advanced data exploration End-to-end document review Analytics-driven investigation tools Help case teams in finding right case data or document
Real-time search across multiple repositories Aids high-value items across legal departments Collaboration of Document sharing Reports compliance
Cloud-based system Manages process of legal discovery Practices to drag and drop files, search, cull & create within a secure system Makes documents
Empowers modern legal teams to efficiently affordably Securely manage eDiscovery Case prep from anywhere with NO data fees
Simplifying e-discovery by bringing entire process and community together Open Flexible Connected platform
Upload Process Review eDiscovery data Easily filter Search documents to identify relevant data. On-Prem Cloud-Based
Next Point has been good, though frustrating at times.
Pros: It’s fast. The process is usually rapid, which is a massive bonus for us. The central database we use has about half a million documents, even more pages, and the database can give us results quickly. Besides, filter features are allowing us to presort information that can be pretty helpful for abbreviating searches.
Cons: It’s not necessarily accurate. We rely on coding, in particular, to find out whether a document is relevant or not. OCR isn’t nearly as practical, given the records we have are historical and some handwritten. The OCR confuses words and phrases sometimes. Also, I’m not too fond of Boolean searches. There are times when the word ‘and’ or an ampersand is in the name of a company, and there is no good way to add that to Boolean searches making them worthless.
Ediscovery is made more manageable with Relativity. The processing of data into Relativity can be done through either Relativity’s software or other processing engines. It is an invaluable tool to build case files, legal research, and paper discovery.
Pros: The processing and analysis functions are superb and can be customized to any subject or workflow. Various built-in tools enable data to be observed at the macro or micro-level, depending on your requirements. With as little as 20 minutes of practice, any lawyer or paralegal can instantly learn how the system works, implement substantive coding and redactions.
Cons: Seldom, the features are stubborn to configure without Admin assistant, but once you get the hang of it, the program is scalable.
CloudNine allows ease of use and exceptional customer support. They are administering a database that any level of activity user could review and execute tasks.
Pros: Users like the functionality and comfort of use. They have multiple database experience users and have noticed that most, if not all, are amazingly comfortable in this database. It eliminates factors that are not required to review and tag/code documents. Also, the customer service and training is excellent. You won’t get a better trainer.
Cons: It is dropping a couple of components that are specific to the action. However, it is not sure that any of the databases out in the market have these capabilities yet. If you ask CloudNine to configure something innovative for you, they will constantly do their very best. They steadily strive to engage your demands.
eDiscovery software automates the eDiscovery method to save time and decrease costs during the most detailed steps, e.g., processing, review and analysis. These tools also help centralize data, compare it in a searchable catalogue, and implement appropriate governance across the necessary data for litigation. For example, solutions are equipped with real-time activity logs to track user activity in the system, which gives a traceable audit trail during legal proceedings.
Additionally, eDiscovery software is fixed to ensure users wait compliant with national and state regulations concerning data processing, distribution and protection. For example, data is encrypted at transit and rest, providing legal professionals to securely store and share the data with relevant individuals without jeopardising its integrity.
This is particularly relevant with ESI because electronic data is dynamic, containing metadata such as author, transformer, date created/modified, time stamps, file properties etc. The unique content and metadata for all ESI must be protected and maintained as eDiscovery. Mishandling electronic data puts judicial counsel and their customers at risk for claims such as tampering with proof.
Furthermore, in addition to giving eDiscovery software, it’s not unusual for merchants to also provide many in-house settings, including:
Upload: Accommodates to automate the preservation, acquisition and processing steps in the eDiscovery process. Users can drag-and-drop or upload files to the arrangement from cloud-based repositories such as Box or Dropbox, or upload entire databases from other eDiscovery systems. Automated virus scanning, optical character recognition (OCR), format conversion, document reporting, PDF splitting, deduplication, metadata extraction, topic clustering, organizational filtering or highlighting and custom tagging or labelling.
Search: Accommodates to automate the processing and review actions in the eDiscovery process. Culling intelligence allows these tools to review electronic data for importance and privilege and give search results in batches, making it more comfortable studying and organising. Set up inquiries by tags, metadata, keywords and other classifications.
Review: Enables users to analyse search results, label documents, attach notes and flag or register files as appropriate or non-relevant for the case. Can incorporate auto-privilege detection, where the tool flags files for possible privilege based on distinct traits.
Case analytics: Contest reports and examine files based on various metrics, including categorization, email threading, related document detection, keyword expansion, clustering, theory searching and language ID.
Download/export: Accommodates to automate the production and performance steps in the eDiscovery method. Provides for secure download and export of electronic data in various formats. Users can run production records on download size, files and formats included associated metadata and privilege notes and more further. Can consist of auto-privilege exposure.
Security/compliance management Helps assure the safe and secure storage and distribution of electronic data and protocols for central and state regulations on ESI handling. Incorporates permission-based user roles for activity within the system, application activity tracking, permission-based links for shared downloads and rendering receipts.
The main use cases for eDiscovery are:
Attorneys/Law firms/legal professionals: For all criminal and civil circumstances. In-house lawyers will also be expected to oversee any HR or compliance inspections or internal investigations inside a company.
Third-party assistance providers: If your firm or corporation doesn’t possess the relevant tools or support to handle eDiscovery in-house, you’ll outsource this role.
Corporations: For private investigations and audits, typically managed by HR, compliance and legal departments. Whereas eDiscovery for unlawful and civil suits will be set in action by legal proceedings, corporations may choose to run eDiscovery in the background of their day-to-day business functions. This enables them to browse computerised data in real-time to locate and remove data without business value, saving on storage expenses. This method (to find and dispose of obsolete data), is also useful when promoting hardware or moving to cloud-based settings and through mergers and acquisitions. This also prepares them for the possibility of trial, before any substantive legal proceedings.
Government: For safe and reliable data transfer over government entities and parts, as well as for aiding in the effective response to FOIA requests, congressional requests and other central regulatory elements.
