Best Collaboration Software with Buyers Guide

Dropbox Business

Share a document Collaborate Comment Securely store Leading file sync Collaboration Extensive administration Security features Scale teams grow


Tools for teams need Message boards Schedules To-do lists Group chat, documents File storage Stuff scattered Everything  will be streamlined, organized place 

Microsoft 365

More than just Word Excel Power Point Outlook It provides powerful services Business-class email Online storage Teamwork solutions Bring team & resources together solutions 


Issue tracker for teams planning and building great products. Capture, organize issues, assign work, follow team activity


Enables development teams to collaborate, review, manage code. Works with Windows, Mac & mobile devices


Leading cloud-based help desk software built for tracking and solving customer problems. Solve tickets easily & track customer issues

Collaboration Software Reviews


Zendesk is the multiple customizable ticket system in the business, with many features that can assist automate things. Additionally, you can also install apps that could be useful.

Pros: Zendesk has a lot of features and customizable templates. It’s not that easy to use as other CRM, so that it may require training. However, this is because of the highly customizable settings and options the products offers. It’s straightforward to answer 100 tickets simultaneously, using templates that will show the client’s name and information, Overall an excellent product, a bit expensive, but it offers many features that make the product a good product and benefit. The software functions accurately. It is very well put collectively. They make it straightforward to run a help desk. If you are looking for a better and alternate ticket system, then Zendesk is the best. You can easily set up Macros and Triggers. Apply tags to tickets which helps you filter out the tickets. You can rout tickets and set automated responses and follow up replies. Zendesk provides you with better reporting than other ticketing systems. You can set up your domain to hide Zendesk URLs.

Cons: It can be very complex/difficult at a certain point due to all the features that they offer—the support or lack thereof. If you need help with this software, they take a long, long time to get back to you. You better know what you’re doing because you need to get a hold of them. Macros and triggers are hard to set up. Just make them a bit easier.


Best for a bug tracking tool and mainly for Agile software teams. It has made a difference in terms of team collaboration, Agile methodology adoption, decreased time to market of new projects/new features and the overall teams’ spirit. We have seen wide adoption for the other departments as well, non-software development.

Pros: Users used to have several bug tracking tools in the past, but Jira is by far the best one. User-friendly interface, provides an excellent user experience – Agile SCRUM/Kanban support out of the box – extremely configurable on almost everything – extendable through custom scripting, either built-in or via addons – very collaborative – there are thousands of addons in the marketplace; you can even write your own. The best feature of Jira is the significant number of integrations, massive amount of possibilities, statistics and tricks that you can you inside the platform. There is an integrated tracking, kanbans, lists, sorting direct contact with chat (stride) and feature to work with git right from every task or issue. New UI Recently, Jira got an update, a recent conversation (Stride, instead of Hipchat) and a new UI for the functions. They can see that company goes in the right direction to adopt all of its powers. Customization being confusing at first, hides many of its features inside, most of which you can change and adjust to your business needs. It is an excellent solution for a big corporation with dozens of departments, hundreds of employees and thousands of issues and tasks daily. However, in all other cases, Jira can be a nightmare at this point. Tracking tasks is a time-consuming effort and one that is easy to forget. Luckily, there is a Jira. Jira lets you follow your lessons and time spent on them without infringing on the day. It is easy to set up (once you know what you are doing), easy to use, and a delight to look at. It provides time tracking and issues tracking tools that any serious project requires.

Cons: Being so flexible to be configured, the learning curve for admins is a little steep. The price is based on the number of users, and if you experience wide user adoption in a big company, you end up paying more for upgrading to the next tier than if you would pay for that tier the first time. It is hard to set up the first time. You need to know which functions you need and which you should remove. But once you set it up and understand how it works, it is a treat to work with it. Slow Out of all CRM platforms and tools to handle tasks and issues, Jira is the slowest by far. Is it an initial problem, or has it appeared after adopting so many technologies under one roof. But one thing is clear – Jira is slow. Too many features Yes, it is a disadvantage when it comes to Jira. When a new customer comes to Jira, they believe he is most definitely confused. Especially if he/she tried ANYTHING else before. Of course, they see that company does a lot to make it comfortable and more comfortable. As it is now, Jira is a huge solution for fast adoption, scary for a small or middle-sized team and most definitely not an excellent choice for personal use. Jira is Huge. If you are huge – great features, customizing, different apps and plugins will help you solve a lot with Jira. If you are starting or don’t have that many tasks and issues and people in your company – you should consider probable check other options.


With Github being the most broadly supported of the GIT repo hosting platforms, it is a moderately easy choice to stick with a solution that has a massive community backing it along with all the core functionality that the team needs. With many third-party integrations, it is nearly a no-brainer to stick with this software simply because of ease of use—a highly intuitive GIT Hosting solution with a ridiculous amount of community support. GitHub is presumably one of the most polished platforms in existence. Users continually evaluate contenders but have yet to find one that offers as much value.

Pros: The most enjoyable part of this software has to be the repository insights that come with the pro version and above. These insights have proven extremely valuable when managing larger-scale projects with multiple developers working on the projects. The project management team can get live updates on the progress of the project with each commit. Users can also hold each other accountable by discussing their progress thru the progress tracking feature and individual commits. Another notable mention for Github is their desktop GUI. This is such a straightforward tool to use, and it makes the entire GIT experience much easier to understand and manoeuvre. GitHub performs managing Git repos much easier by providing a fantastic UI and a solid infrastructure. Package Registry service is fast, reliable, ready to set up and use, and has a fair pricing plan.

Cons: There is nothing too big to dislike about GitHub. Users would like to see more work towards code monetization (for instance, by creating a unified platform that takes care of licensing and payments). The one issue i had with this software is the repo search functionality. This part of the software can be confusing to learn to be effective with, and it takes some time to be proficient with, which can be a hassle for some of the newer members of the project management team.

Collaboration Software

Collaboration Software is a medium for agile teams established in various geographies or operating remotely. It’s used in broadcasting, banking, management, healthcare, retailing, and IT. Its primary characteristics include record sharing, version control, role-based introduction and admission control, development tracking, multichannel intelligence tools, and a document repository.

The software supports employees cooperate with ease, deliver quickly, and heritage resources. Working in a collaborative atmosphere, numerous users can simultaneously manage and distribute tasks, schemes, and updates in the present time.

Advantages of Collaboration Software

Collaboration Software allows many advantages to an arrangement that happens in a modernised workflow and efficient achievement of assignments and goals. It helps corporations do the accompanying:

Improve productivity: Executing schemes on time requires active communication and collaboration. The software enables employees to accord ideas, resources, and task updates with anyone, everywhere in real-time. Unlike emails, this software doesn’t bury the necessary information in a clutter of unrelated messages. Users can formulate channels for every workflow as well as warnings to track their appointments and project development.

Maintain projects efficiently: The single, connected dashboard lets multiple users organize projects and tasks, assign those to various collaborators, track workflows, and be notified of the progress. Users can advertise their colleagues about the assigned readings, track their workflows, and quickly communicate with companions.

Efficiently cooperate with remote workers: The software empowers businesses to expand their workflows and include remote workers or peers from different geographies. This way, corporations can hire local talent instead of yielding to relocate employees. Remote operators will have passage to the necessary project files, which assures continued work at a low price.

Features of Collaboration Software

Communication devices: Use the assistants and equipments to improve communication with stakeholders on multiple tasks and schemes.

File sharing: Share files with additional users and assign the license to access, edit, or change the files.

Document management: Design, store, record, and control all the records in an ordered manner.

Task management: Create tasks and empower those to individuals. Maintain track of the workflow and control the overall process until the transaction is accomplished.

Content management: Promote real-time collaboration between multiple stakeholders to create and edit records in real-time. Manage, share, retrieve, and manage content in various formats saved in numerous databases.

Brainstorming: Promote digital group conversations to design and collect new ideas.

Cost of Collaboration Software

Most products in the market are priced on a “per user per month” basis, and can be divided into three pricing tiers based on their starting price. A premium product is priced higher and include additional features like unlimited storage space, advanced user management tools, and priority support.

Considerations while Buying Collaboration Software

With hundreds of collaboration tools in the market, it can be difficult to choose just one. As part of the deliberation process, we recommend keeping the following considerations in mind:

Know your work style: First, follow your workflows and how your teams manage on designs to set expectations from the software. Next, thoroughly examine the features and functionalities and coordinate these to your expectations. For instance, startups favour document splitting and synchronous multiple-user access, while midsize enterprises desire a message-centric collaboration resolution.

Deployment options: Picking between cloud or on-premise deployment depends on many circumstances such as initial investment budget, implementation and onboarding time, data control and preservation, and in-house IT capacities. In comprehensive, cloud-based waters have low upfront losses and can be executed in a few days. But if you require to restrict your data and collect it on your servers, opt for on-premise extracts.

Free experiments for better evaluation: Most vendor allows free trials for a short period, which supplies you a feel of the software, its interface, and characteristics. Once you shortlist a few results that fit your price reach, choose a few representatives to decide these answers. Collect feedback from everyone, and they constitute the final possession.

Collaboration Software Trends

UCC resolutions to be in the mainstream: As collaboration software gives some communication software innovations, the settings have been compounded into a novel supplement called Unified Communication and Collaboration resolution. Vendors who render standalone collaboration software will show, or are happening, APIs (application programming interface) to integrate their software with enterprise applications such as customer service, correspondence, and project executives.

Collaboration by AI bots: Chatbots and artificial knowledge permits faster internal communication and more satisfying customer interactions. The average person will have longer consultations with bots than their spouses. AI-enabled chatbots are accomplishing front-end operations such as explaining consumer queries. The bots can collect data more efficiently, streamline mundane daily tasks, and improve team communication. Next time you plan a PTO, tell the bot to suggest your manager and your team automatically.

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