Best Camp Management Software & Buyers’ Guide

RMS Cloud

Cloud based software system Designed to meet the business management integrates with website Create a total booking & property management solution Designed to be quick to learn Easy to use

Campground Master

Task of reservation management Hospitality or rental business Transition to a computerized system Quick & easy Ease of use Flexibility Manage business the way you want Simplified way of run

Bookeo

Complete online enrolment management system Embed widget into website & Facebook page Accept online bookings & payments 24/7 Real time availability Add custom options & questionnaire booking form

Regpack

Automate camp registration and online payments expertly with a full suite of software tools to make camp management easy

CampMinder

Comprehensive web-based camp management software. Beyond software, we dig in to help summer camp operators achieve goals

Sawyer

All-in-one software that allows educators to build custom camp schedules Online registration payment processing communication 

Camp Management Software Reviews

Sawyer

Very easy to use and combines a professional look with my website. We are solving the registration process by using Sawyer. Initially, we were using about six several spreadsheets that were all complicated on their level. Thus, the registration process became very lengthy because parents couldn’t register independently, but instead, they had to communicate with me, an individual. They would have to wait for a method to be completed to move forward with registration. It became remarkably complex because self-registering over 500+ learners is not an easy task.

Pros: Sawyer is specific to use for children activities and classes. Users have tried other booking plugins or websites that were a “one size fits all”. They didn’t quite fit every business. For instance, Sawyer allows the possibility to see the kids’ age and birthdate, having an “older sibling discount”, adding semesters or multiple locations, mainly because the class doesn’t have only one place… Bookings are specific for a kid’s style, and it’s fantastic. 2. Very easy to use! All that can be done in point #1 is very easy to set up! 3. Professional look. Some other plugins users had tried before look very outdated and amateurish. Users love fresh and professional design. It’s exactly what users were ere looking for months until they bumped into Sawyer. Users like how easy it is to manage and use. The clients seem to enjoy it since it allows them a lot of accessibility and privacy, primarily when registering. Users also acknowledge all of the options that they can do for conceiving camps and classes. Overall, there are a lot of possibilities that users can do for the articles now.

Cons: Because of how easy the program is to work, there are some options that users would acknowledge holding but do not have yet. For one, it would be nice to have the strength to send out receipts to clients on the financials page if users were to increase their balance or charge them through there. It would be advantageous to have a notes section on the financials page. The accountant and they don’t have to look through all of their emails to find data regarding a client but have it readily obtainable. Users would also acknowledge it if the financials alone could sort the clients by payment method, etc. And if they move to another page and press the back button, it would be nice not to restart but instead have it remaining on the clients they searched for. If they are looking for perfection, it would be awesome if an app checking it from mobile can be frustrating sometimes—nothing out of this world, not bugs or errors. Just think about checking social media from a web browser on the phone. 

CampMinder

The key to success, the CampMinder crew, is an extension of many year-round teams! The entire customer service crew is helpful, efficient and helpful. Whenever users have a challenging question, they work with clients to get an answer. The customer service availability…especially during the season, is unbelievable. They are always there to help. The operation is straightforward to use and navigate. Users have saved hours of work in organizing and filing paperwork. The organization’s culture seems excellent, and they are loyal to and proud of the product. They have grand ideas and outstanding designs for their development as well, but in their experience, many of these concepts never pan out or pan out years and years after they’re assumed and aren’t free. Users are a year-round camp with many, many sessions, and the software isn’t flexible to maintain those things with unique applications. The need for cooperation for API access makes it more critical. If they are a camp with a few introductory sessions a year, this is probably simple and easy….but for them, this isn’t ideal, and product upgrades and development take too long.

Pros: CampMinder helps to facilitate all perspectives of running our camp. It’s an integral tool for the members of their year-round team and their seasonal staff. Things users love the most… 1—the People. The support at CampMinder is top-notch. Assistant is a phone call or a schedule away, and the CampMinder folks are committed to developing software solutions and connections with their clients. 2. The Functionality. CampMinder is straightforward to learn, easy to use and can do almost anything users need when scanning for info on a camper, parent or crew member. Users find this system to be intuitive and walks through the steps users need to be successful. 3. The Continual Growth. CampMinder has been through various versions since its inception, and the team there is constantly scanning to make the lives of their camp folks more comfortable. They ask the appropriate questions and do their best to address them. Users were able to eliminate paper registration. It was life-changing to get rid of writing! No more shuffling through tiers of paper to locate information. Everything users need to know about a camper is at their fingertips. The parents were excited…and next year, they have to renew. The camp minder software is easy to use and is super comprehensive. There are also many videos and articles to support navigating any distinctive features of the software. The customer service team are quick to locate and very receptive to questions. Campminder is always adding options and improving its software based on client feedback, and they feel like it has been ready to grow to serve their needs through the years. Users didn’t need to choose which modules they wanted to purchase. It’s all there, and users can use any part of it they need. Their sales rep was extremely helpful in ensuring all their needs were met. The pricing was very ambitious. Staff onboarding is excellent. The staff application, compilation of documents needed for onboarding, etc., goes well.

Cons: CampMinder users have witnessed some growing efforts as they have increased their client base and their client support crew. On occasion, the provider team offers “101” or beginner level assistance for a user operating at a “301” or advanced level. That said, the customer service has always been attentive, kind, warm and determined to get an answer for me. Users were able to work around it…but two things they found exciting are… 1. You cannot address more than one or large appendages through CampMinder emails. 2. There is a section of a steep learning curve in generating reports with the correct selection criteria. Users would like the email system to make it easier to make nice-looking emails like newsletters. Users feel like it is a bit clunky and needs some knowledge of code to make a newsletter, and it appears like it defeats the desire to have to use an outside service to consign your database to send newsletters. Mobile friendly is their least favourite thing about it. There are “app” options, and they’ve introduced some API options, but it makes an already expensive software way more expensive.

Camp Management Software

Camp Management Software combines various functions, while smaller sellers may provide systems that focus specifically on individual aspects of camp management, such as registration, reservations or health records. The designs will be equally applicable to camps and campsites, focusing on facilities management, while others are specifically geared towards booking campsites or registering for camps.

For successfully managing a business without dedicated software, and camps/campgrounds are no exception. Manage day-to-day responsibilities and upkeep, track payments and streamline processes using the software can make it more comfortable for you to organize bookings and registration.

You’re making the functionality that is best for a specific business. Overdoing it by purchasing a system that provides tools you’re never going to use will ultimately cost more money than it saves. 

The best way to decide which software will work for you is to consider the best combination of the characteristics you think will serve the business. Some sellers will find options to pursue, while others may be unnecessary.

Features of Camp Management Software

Registration. A large number of camp management software sellers are registration software providers who have modules geared towards registering for camps. The systems will assist streamline the registration process, integrating with website and assist to create easy, intuitive registration pages.

Booking. Campsites require to know who’s actually going to be camping on land and for how long, and booking functionality will assist keep track of that. The system will streamline the booking procedure and integrate with website to make it simpler for patrons to book a spot at campground and to keep track of who’s there at a given time.

Facilities maintenance. Camps and campgrounds attractive is the scenery, that you’ll want to keep as pristine as possible while making sure that campers have access to all the necessary modern amenities. Facilities management tools play a crucial dual role for camp management software, permitting to track the maintenance of bathrooms, cabins, kitchens etc., and ensure the natural beauty of the camp is maintained through regular cleanups of the site.

Payment processing and accounting. Larger systems may provide basic accounting functionality to assist you keep track of the financial aspects of the business. The most popular function for camp management software is payment processing, that will permit to track and process payments made by parents on behalf of child campers.

Record keeping. Software sellers will take the data from registration forms for creating a database of camper information. Others will permit to enter important data about campers and families into the systems, having medical records, for easily accessing it when required.

Marketing. More robust camp management systems will assist  plan and implement marketing campaigns for camp, campground or campsite, from email blasts sent to existing customers for advertising to capture new business.

Considerations while Buying Camp Management Software

Your market: When you are a desert campground which attracts vacationing families in RVs, chances are that you’ll have various software requirements than a surf camp for teenagers. The primary consideration for software required to be the business segment that the software is targeted towards. The platforms are better for one type of business than others, while others can be equally useful to both.

Your requirements:  Camp management software can assist in managing everything from registration to medical records, so you require to consider how you’re going to utilize the software. If you expect to utilize it solely to register campers and payments, look for a system which is specific to those requires rather than a larger, more expensive system that provides functions and tools user will never use.

Integration with other systems: Customer relationship management (CRM) software or accounting software may not want to lose which while purchasing new camp management-specific software. Some camp management systems will permit to integrate with those other software platforms for a seamless experience, while others may not have that capability.

Camp Management Software Trends

Cloud-based software : Cloud-based software solutions are increasingly popular with businesses thanks to the advantages they tend to provide modern companies, as compared to on-premise systems. On-premise software will need to have the space for physical hardware and the IT knowledge and resources to implement the software, that be difficult at a camp or campsite. Cloud-based systems are easily and quickly implemented, with fewer up-front costs and less of a need for IT assets. Cloud-based systems are suited for smaller businesses which lack IT resources. However, if camp is located in a remote area that lacks reliable internet access, you require to go with an on-premise system to avoid possible software down time.