3 Best Billing and Invoicing Software : Buyers Guide


Cloud-based billing & invoice solution, helps in managing bills, payments, customer data, invoices and more via chat and reminders easier collect/make payouts


Online invoicing software assists Invoice creation Payment customization & Data export Processing Recurring billing & data management for both small & big Firms

Funding Gates AR Software

Cloud-based end-to-end credit & collections software, AR platform to manage customers, receivables, streamline team collaboration & payment collection processes

Billing and Invoicing Software

Billing and Invoicing software automates payment invoicing, bills receiving, and processing. The system efficiently processes many complex accounts within multiple clients and product data by collaborating contract data and customer relationship management (CRM) tools. Billing and invoicing solutions help in a vast array of accounting applications and offer a broader range of revenue reporting and compliance tools.

Advantages of billing and invoicing software

Cost savings

Small businesses may spend a lot of funds to process their paper invoices, and it may go up to a few hundred per paper transaction. Faster invoice processing and paperless transactions not only save businesses money but also makes fewer paperwork generations.

Automated simplicity

Billing and invoicing software automatically perform billing error-free calculations, reducing the workload on staff, saving time of accounting process, ecologically friendly firms and preventing human error.

Features of billing and invoicing software

Invoice history

Keeps a client-by-client history of every invoice for simple, future-ready and accurate reporting, Helps in risk management, firm to client relations, and sales data research much easier and faster.

Time and expense tracking

Keeps track of accumulated billable time and expenses. Automatically add the generated data to invoices for faster billing with fewer opportunities for calculation error.

Contact database

Helps in building a client contact information database within the billing and invoicing system to help get useful information whenever necessary and avoids the unnecessary expense of a dedicated CRM tool.

Customizable invoices

Design invoice layouts, content, and branding to put the best foot forward of the firm. Develop customer trust by delivering content consistent as well as understandable with existing brand materials.

Online invoices

Deliver and display invoices online for simplicity and global accessibility in any currency. Makes it easier to receive payments globally immediately through online invoice interface. 

Cost of billing and invoicing software

Most products available in the market are priced on a “per user, per month” or “per month” basis, and can be broken down into three pricing tiers based on their starting price.

Points to consider while buying billing and invoicing software

Simplicity versus customization

Automatic billing and invoicing software with clean user interfaces and well-guided instructions can simplify invoice creation and data management. Customers love invoices that are easy to understand, interpret, and also those systems that accept online payments. The user-friendly designs are crucial to the success of the online site. However, simple systems sometimes have to sacrifice customizing abilities as they may offer fewer options to keep users on track. On the other side, the ability to customize software often carries an intricate learning time frame. It depends on how tech-savvy the employees and customers are, and then the window of understanding has to be created against the requirement for customization.


Most of the billing and invoicing software available in the market integrate other software systems, using application programming interfaces (APIs) to import and export data of the customers and their accounts between systems. Businesses may opt for an invoice within the billing software by introducing customer contact information from the CRM solution and purchase records from an inventory system. The company can then deliver the invoice by exporting it to an email delivery solution. A higher enterprise-level software can manage all of these steps, but integrations allow small businesses to develop affordable solutions with the continuation to use their existing software. When selecting billing and invoicing software, it is necessary to evaluate how easily potential systems integrate with the accounting tools, payment platforms, and other applications.

Cloud management

Moving billing and invoicing data to secure online servers can be more secure than most offline ledgers and spreadsheets on the hard drive. In-house server solutions may offer customization, but maintenance is hard work. Stolen customer data and exposed business intelligence are a significant risk for small businesses as they keep on trying to handle security on their own. Hosting data in clouds managed by professional billing and invoicing software services can heighten data security.

Billing and invoicing software trends

Artificial intelligence (AI) and machine learning

In years to come, billing and invoicing software will begin incorporating some AI. Small businesses will then, be able to predict customers’ buying habits with greater accuracy thru checking their older buying interests, and the software will offer revenue trends in-depth analysis that will be faster than reactive monitoring can. Small and midsize businesses (SMBs) are using or plan to use AI technology within the next one to two years to improve upon their system and managing customers.

The internet of things (IoT)

The IoT helps objects communicate with people, software, and other purposes. Devices can alert the businesses to all kinds of things, like the arrival of a new invoice. The industry has moved past emailed invoices; app notifications on mobile devices and smart speakers can get more attention over email these days. Brands that invoice using apps and IoT devices are more connected to their customers. Increasingly, consumers use internet-connected methods and wearable technology to make their needed buys. Precise billing and invoicing software solutions can automatically process one-tap sales on IoT devices. SMBs are using or plan to use IoT technology within the next one to two years.

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