3 Best Art Gallery Software with Buyers Guide


Leading choice World’s top galleries, artists & collectors Fully integrated online art database built specifically for Art World Comprehensive inventory CRM tools Sales Pipeline Exhibition Art fair list management Website Integration Invoice eCommerce 

Artwork Archive

Most affordable Intuitive inventory management tool Offers organizations Collectors simple Powerful tools to organize document safeguard their art collections Cloud-based system Easy-to-use platform to manage multiple locations Sales contacts

Masterpiece Manager

Web-based software chosen by art gallery worldwide Simple Least technical Comfortable powerful Gallery’s needs Manage inventory Track clients Replace Constant Contact Pay consignments Synchronize web site Online sales

Art Gallery Software

Art Gallery Software is application helps art gallery owners in tracking inventory, managing exhibits, and running daily operations. It allows users to create detailed catalogs that have images of artwork and related information, like year of creation, edition, size, and price.

The software helps galleries in selling artwork online, recording the buy offers made by interested buyers, tracking sales. It can be used to store conduct marketing campaigns, buyer information, and receive alerts about customer leads.

Art gallery owners have to manage gallery operations—from handling administrative work to ensuring artwork is safe. Communicating with collaborating artists and in-house teams, conducting sales exhibitions, devising marketing plans, and handling expenses are key responsibilities of gallery owners. Managing operations single-handedly can be a challenge. Art gallery software provides in automating  daily tasks to help gallery owners in streamlining operations and focusing on business growth.

Choosing art gallery software that’s right for your business can be difficult, as there are many options available on the market. You’ll require to ensure that software features and benefits align with your requirements. To help you make the right choice, we’ve created a buyers guide that has all the information you’ll require to initiate evaluating software options.

Features of art gallery software

Contact management : Recording and storing complete client information, contact details and buying history.

Inventory management : Storing digital copies of artwork and record-related details, like storage location,  ownership history, and edition.

Invoicing : Creating and updating invoices for every business transaction and tracking the discounts applied.

Marketing management : Tracking marketing campaigns and events, with details of event attendees.

Point of sale (POS): Processing customer payments and syncing the data collected thru daily sales.

Advantages of Art Gallery Software

Decreased chances of artwork being misplaced: Art gallery software permits owners storing a digital copy of piece of artwork displayed in gallery. The copies are stored on the cloud or internal servers. Owners can have controlling and accessing rights to storage pool, thereby decreasing the risk of artwork being stolen or lost.

Increased collaboration between teams: Gallery owners have for collaborating with various teams, like branding, sales, legal, and logistics. Art gallery software provides a common communication platform for teams for collaborating and ensuring sales exhibitions, both online and offline, are conducted without any hindrance. The software makes it easier to reach out to team members in real time, irrespective of where they are located.

Better client relationship management: Art gallery software helps in maintaining a record of the buying history of clients. Analysis of buying data can help identify trends and in understanding each client’s interest area and buying frequency. The information can be used to send invites and reminders about events that are of interest to clients. It can also be used to build targeted marketing campaigns.

Considerations while Buying Art Gallery Software

Ecommerce integration: Art gallery software that supports ecommerce integration will allow you to manage a personal website where you can exhibit and sell artwork. An eCommerce website will help you upload your entire art inventory with a few clicks. It will allow you to conduct online auctions, thereby offering access to a wider buying audience. You can also send notifications to clients about upcoming exhibitions and events.

Availability of a mobile application: Software that offers mobile accessibility will allow you to remain connected with your business at all times. From managing inventory to ensuring sales figures are correctly recorded, a mobile app will help you complete tasks on the go. You can also attend to ad-hoc requests, such as urgent purchase requests, in real time.

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