3 Best Alumni Management Software & Buyer’s Guide


Helps educational institutions Manages alumni relations Easy Effective Database  Website/Community management Email management Event management Membership dues management Member Group Donations 


Offers community software for schools universities company Single simple system Manage alumni & community relations in one place Synched with social media CRM Email Fundraise News Complete Catch at Affordable price


Offers easy to use flexible class/event management Online registration Membership management Donor management fundraising software Continuing education Dance Gymnastics Studios Arts Organizations

Alumni Management Software

Alumni management software have a database which hosts alumni contact details and interactions, permits for the collection of dues, tracks relevant interests. It is there to simplify management tasks and communications for alumni organizations and administrators.

The alumni management software is that it unites tools for general membership management such as event management, donor management and volunteer management with tools for alumni to log into a personalized portal and gain access to networking opportunities, including job boards, localized events and mentor-ship opportunities.

Alumni Management Software adds general membership organizational tools with functions useful to a membership made up solely of alumni. There are critical differences to note between types of software. Those differences are :

Membership management software is usually inward-facing, meaning that it exists primarily for administrators within the organization to automate tasks related to contacting and organizing alumni, though systems do have portals for members to check donation/volunteer history and update contact information.

Alumni management software features both inward-facing tools, such as membership manage software does, and outward-facing portals which allow alumni to network with one another through mentorship opportunities, job and discussion boards, the creation of local volunteer and/or social events.

Features of Alumni Management Software

The number one thing to consider while buying a software solution is the features that it will make available to you. For alumni management systems, the features list is vast, and includes the kind of functionality find in membership management software such as a contact database and donor/event/volunteer management and alumni management-exclusive features such as portals and networking):

Membership management : Manages alumni contact details and interactions, relevant interests, payment due dates. These tools simplify business management tasks and communications for alumni organizations, especially in regards to collecting dues from members.

Contact database : To serve the other features on this list, alumni management systems require to have easily updated, accessible, contact database that will permit representatives of the alumni organization to keep in touch with membership.

Alumni portals : Alumni management systems will not only offer you with internal-facing tools, but permit to create portals that alumni can log into so as to check own donor/volunteer history, sign up for future opportunities or utilize networking opportunities.

Alumni networking : Once they sign into the alumni portal and individual alumni are able to access discussion boards, job boards, and mentor-ship opportunities, permitting to develop a social networking community amongst alumni which offers strengthen ties and encourage the growth of alumni organization’s brand.

Donor management & fundraising : Software permit to campaign and tracking alumni donations while simultaneously managing existing donors. The tools work together for recruiting, engaging and retaining alumni donors while optimizing strategies for future fundraising campaigns.

Event management : The functionality helps in automating planning, organizing, marketing and analyzing promotional alumni events and facilitate ticketing, event registration, seat allocations and onsite operations management.

Volunteer management : Utilizing contact database/information for tracking volunteer engagement amongst alumni, having participation history and availability. Scheduling functionality offer outreach tools to contact volunteer for upcoming events and for tracking responses and availability.

Reporting & Analytics : The tool helps in generating reports about alumni membership, having donations, volunteering, and metrics of engagement. More advanced systems will also offer analysis of reports for strategising effectively.

Email Marketing : for reaching out to alumni for donations and for volunteering opportunities, emailing marketing features offer with the ability to run and automating common email marketing tasks, for  measuring the engagement and impacting each email marketing campaign and to find better ways of segmenting the alumni contacts.

Of all the above mentioned features, what makes an alumni management single and unique from a general membership management system is the alumni portal, which will permit the alumni to interact with each other.

Considerations while Buying Alumni Management Software

Factors to take into consideration while selecting the best alumni management software for business have:

Integration with other systems. User may need to integrate with a member management system depending upon the business model of alumni organization, or, for educational alumni organizations, either school management software or even a learning management system. If you think you will need this type of integration, ensure to check with seller that the systems are compatible, so that there is no problem connecting crucial aspects of the organization.

Organization & donor base size. While running a small summer internship program while user only has five new alumni a year, and may be requiring a limited set features compared to an international university that has thousands of graduate every semester. Ensure to check with seller that level of functionality accurately reflects requirements based on organization’s size especially in regards to donor base.

Standalone software vs. suite. Though alumni management software usually brings together a wide range of independent software functions like donor, volunteer and event management, there are standalone alumni management seller and general membership management vendors who feature alumni management tools. When user is a nonprofit wishing to alumni management for former interns, user may need to consider software which is a part of a larger membership management suite. An independent, standalone piece of alumni management software will be more likely to fit single and small requirements.

Cloud-based software vs on-premise software. On-premise software is a system which houses your location, that in addition to need some more available space user also require to buy hardware and have dedicated IT resources in terms of both people and money to implement the software and keep that thing running smoothly. Today, that sort of software system tends to be utilized only by giant, enterprise-level corporations which have the resources and space to spare that may potentially has alumni organizations for giant universities. Most commonly, usually for smaller businesses/organizations, is cloud-based software, that are accessed over the internet thru the cloud. This needs fewer IT resources, no extra space, and lower up-front costs, making it manageable software for most of the organizations.