Experience letter Format | What Is It, Why Is It Important? Download free samples


In this article, you will find everything you should know about the experience letter including – What is experience certificate, what is the purpose of it, the best experience letter format and more. So, buckle up and you will know everything about the experience certificate that you must know about.

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What is an experience letter?

An Experience Letter is a letter that is issued by an employer to an employee. It certifies the work is done and the experience gained by the employee in the organization. It is usually issued when the employee leaves the organization. Letters of expertise are also referred to as ‘ Certification of service.’

In the following ways, an experience letter will prove useful to employees: 

  • It serves as evidence that the person served in the letter issuing Company.
  • It describes the experience gained in an organization and the skills acquired by an employee.
  • It serves as a reference text for the employee’s background in his / her resume.
  •  It serves as evidence of the length of an organization’s workplace operation.
  • It describes the employee’s resignation in an organization.
  • It enlists the employee’s roles and responsibilities within an organization.
  • The person can use it to apply for jobs in other companies, or vacancies.

What is the content of an experience letter?

Although each organization may have a unique format for issuing letters of experience, most letters popularly contain the following contents: 

  • Name of the organization: Name of the letter-issuing organization must be mentioned above. Letters of experience are usually issued in the organization’s letterhead. 
  • Date of issue: The day the note is given must be stated on the document indicating that it was provided at the moment the individual left the Company. 
  • Employee’s Name: The letter must contain the employee’s Name to note that it was issued to that employee. 
  • Job tenure: It is necessary to mention the time for which the person represented the organization.

The objective of an experience letter

The work experience certificate letter is a formal and official letter written on the head of the Company’s charter. It must be issued and given to their employee by the employer at the time of relieving an employee. If an employee resigns from the services, he can apply for an Experience Certificate and letter relief from his employer or manager.

Tips to keep in mind while writing an experience letter

Experience certificate letter certifies that the employee has served in the Company and has fulfilled all of his / her assigned duties and responsibilities. Experience certificates may also include the identified strength in the organization as well as the significant or satisfactory contribution.

  • It must be in the Company’s Letterhead.
  • The date of issue of the certificate or Declaration “To Whomsoever It May Concern.”
  • Employee’s full name as per the official record.
  • Employment duration (Joining day and last day of service in the organization)
  • Designation or role Summary & Results
  • Best wishes at the end Written by the Director / HOD / Manager / HR Department Head / Authorized Signatory
  • It should have the stamp of the organization as well as the signature of the senior whom the employee reported.

What are the benefits of an experience letter?

Organizations or businesses give an Experience Letter to their workers, often known as an Experience Certificate, to indicate that they have represented the Company for some period. When you are actively applying for jobs or being chosen for a position, your current employer will query your previous employers for an Experience Letter to validate the experience you have. Several applicants list extensive experience in their resume or curriculum vitae, but in reality, they don’t have that much training. That is why managers check a candidate’s experience when hiring him or her to the Company.

An Experience Letter is evidence of your experience and is always going to help you with better job opportunities. Not only is the Experience Letter essential for career changes, but if you are going abroad for a position, it is also necessary for Visa processing. Employers usually provide the letter when workers leave the job, but in some situations, employers will have to inquire about the document. If you exit your current business smoothly, then you might quickly get your employer’s Experience Letter.

If you send your resignation letter to your boss, you may apply for the Experience Letter. However, if your boss fails to issue the letter of experience even after your request, then you may need to submit a written request for the message. The Knowledge Letter will support you with your future references and will also back up your CV for the next job hunting. Not only does this letter involve your NameName or place, but it also includes some other important details about your career. Some of the specifics in the Letter of Knowledge include:

  • It contains the time for which you worked for the organization
  • It addresses the position you occupied
  • It also shows how committed you were during your term of employment
  • It describes your actions while you were at work.

Apart from the information as mentioned above, the Experience Letter also includes several lines describing how you helped the organization with your expertise and how much you worked. The letter acts as documentation that can justify what you have written in your curriculum vitae or resume. It makes the Experience Letter as important as your other documentation. It is the responsibility of managers to submit the letter of knowledge, which at the point of leaving the job is appropriately sent to the employee according to the most current style. The letter should also include the specifics of the Company with which the employee works along with the employee’s nature of work.

The document type is also very relevant, just like the resignation letter or the CV format. The Letter of Experience is proof that your experience should be drafted in a proper experience letter format. It helps make the document look professional, which aims to attract potential employers. One can now find the latest Experience Letter format, which helps in skilled letter writing. This letter is generally written on the Company’s letterhead issuing the letter, as this helps authenticate the Letter of Experience.

A letter was written on the official letterhead of the Company also helps to distinguish between real and fake letters some people use in job applications. It is always suggested to use an authentic letter of experience when applying for a job, as it affects your integrity significantly.

Is an experience letter different from a relieving letter?

A letter on work experience is a document the employers provide when their employee is relieved from their duties. A letter about work experience is a vital tool that an employee can use to hunt for future jobs. The paper will tell prospective organizations about the strength and flexibility of the nominee. It can show the candidate can handle other sets of obligations. The work experience letter also provides details relating to work that the applicant feeds in his CV. It further verifies the reliability of the information provided in a CV related to the past of the work.

An experience letter format must have the following points:

  • Employee’s name.
  • Service tenure in the company 
  • Appointment date of the candidate at the time of joining the Company
  • Mention the successive changes in appointment due to promotion, etc.
  • Final appointment at the time of leaving the company 
  • Character and conduct of the candidate during his tenure in the company 
  • Salary at the time of leaving the Company 
  • Reasons for leaving the job This is true.

Relieving letter

Relieving letters, on the other side, are concerns to the contractor by the organizations that have correctly withdrawn from his position and are used as a confirmation of work history for prospective companies. Working for two companies at the same time isn’t legal across the globe. Thus, a letter of relief includes a notification to the future employer that the candidate in question has fulfilled his assignments and performed his responsibilities effectively. Now he is relieved and is free to join any other company. The employers must issue a Letter of Relief on the same day you leave the organization. If you do not receive a letter of relief, it is assumed that your resignation has not been accepted, and you are still an employee of the Company, a part of the organization. It indicates that if any company accepts your resignation, they would only issue a relieving letter. 

The relieving letter only formally shows that the applicant has been relieved from his duties of providing proof to the potential employer that the employee has left his previous Company on his wish and is not working simultaneously for the two organizations. It is therefore also a message to future employers that the candidate’s resignation has been approved and that he is relieved of his existing roles and responsibilities.

Check Out The Relieving Letter Format Here.

Relieving letters thus prevents employees from taking holidays or leaves to try out another business. A relieving letter has some prominent features:

  • Relief letters are published on the organization’s letterhead.
  • The relieving letters are addressed as To Whomsoever It May effect unless expressly informed by the employee at the point of resignation;
  • It should be noted at the beginning of the letter that the organization accepted an employee’s resignation.
  • The employee’s present title should also be stated in the Relieving Letter.
  • The employee’s commitment to the business should also rely on it.
  • A Relieving Letter should include the joining date along with the date of resignation.
  • In addition to further wishes for his future efforts, the letter should end with a credit statement to the employee for his sincere dedication.
  • The wording should be precise and polite in a Relieving Letter.

What to do if an organization refuses to provide an experience letter?

  • Read your letter of appointment accordingly. Remember, the organization can’t stop you or ask you to resign with no reason whatsoever.
  • In case if you are asked to resign, then you need to be given proper time as well as the reason for the same by your employer. 
  • Make sure that your letter of appointment informs you that in the case of no notice period, you will lose your paycheck. Make the organization write to you that they cannot pressure you to resign if you are ready to serve your notice period.
  • Send a letter to the Labor Commissioner in case if your employer is not following the procedures. Further, send a copy of the same to your employer. 
  • Take legal action only as a last resort.

Experience letter format

Here is the experience letter format you must follow:                                                                             

Dated ________


 Name of the person

 Address ______________


To Whomsoever It May Concern:

This is to certify that Mr. Ms.____________ is employed in our company (Company’s Name) since (date) ____________ up to present. He / She has requested this experience letter.

 Mr. Ms.____________ was a great employee in our company. We were very proud of him/her. For further inquiry and verification, feel free to contact our office. I have given all of our contact numbers and email ids so you can contact us in any way you are comfortable with.

 Thank you very much.

 Sincerely Yours,


Name of the person


Template of Experience letter that is also used in many organizations

This is also the experience letter format that many organizations use. Check it out.


Dear Recipient Name,

Address Line1,

Address Line 2,

City, State, Pincode

This is to inform whomsoever it may concern and certify that Name was working as a full-time employee with ABC Group, Address as Operations Manager in the Operations Department from 03/2000 to 11/2018. 

During his employment, we found Name to be a professional, knowledgeable and result oriented with a theoretical and practical understanding of work requirements. He has successfully completed many job-related training programmers administered by the training department of the Company. He has a friendly, outgoing personality, a perfect sense of humor and works well as an individual or member of a team as required by the management.

Overall, Name performed his duties and responsibilities cheerfully with attention to detail at all times. With his enthusiasm to work, learn and progress, I am sure that he would make a great employee to any enterprise. Please feel free to contact us if you have specific questions regarding his employment. On behalf of the Company, I take this opportunity to wish Name all the very best for his future career endeavors.

Warm regards,



Company Name