What should a good and personalized invoice contain?
If you are a new business owner and are facing issues regarding how to prepare an invoice for your orders, then you should try using the invoice template. But, even after using templates; there are many things that you need toad to your invoice to make it useful and personalized according to your business. So, here are a few elements to definitely add to your invoice to make it more useful and good for your business.
Essential elements of an invoice:
1. A unique number of invoice: All your invoices can’t have the same number. Every invoice needs to have a different and unique number so that they can be identified if required, by both you, customers, and your employees (esp. if you have a big company). Using numbers in the sequence is the best way, but you can also use letters.
2. All details about your company and employee: By all details, we don’t mean adding the number of employees or the age and height of your employee, instead of details like the name, address, logo, letter mark, contact info, etc. And the same goes for the details of the employee: name, his department of work, and his contact info. All these things need to be mentioned clearly so that anyone can reach you easily.
3. Description of what you sold: It is essential to mention all the details for which you made the invoice if you have sold a product or provided a service then all the necessary information has to be specified in the invoice for identification purposes. If one invoice is prepared for more than one product, then mention all of them separately and with full information.
4. The date and month of purchase: It is crucial to mention the date, day, and month of the purchase, especially if your company has a policy or return or exchange in a specific period of purchase. Because if you don’t mention it, then your customers can come claiming to return or exchange the product even after the exchange period is over. The date on the invoice is mentioned when someone buys the products or services but not when products are dispatched.
5. Payment terms and conditions: Your Company’s terms and conditions about purchasing goods or services if you want to save your company from any lawsuits. You should mention everything regarding the purchase, return, refund or exchange on the back of the invoice so that you don’t face issues in the future.
Even though there are templates available for invoices on the internet; you will still have to add these elements manually to make your invoice, especially for your business.