The preventive maintenance schedule is an important document for any organization, business, or company. It helps to ensure that the machinery will always be in good working order and running efficiently. The preventive maintenance schedule should include all of the equipment you have in your facility and would like to keep up with regularly.
This blog post will discuss the essential considerations to make while planning the preventive maintenance schedule.
1. Inventory of all equipment that you have
Inventory of all of the equipment that you have should be your first step. It would be best to take the time to go through each piece of equipment and ensure that it is functioning correctly and all of its parts are working as they should. At the end of the inventory list, ensure to include any spare parts to be stocked up to make repairs easier on an ongoing basis.
Although it may be easy for some companies to conduct an annual (or bi-annual) inventory, it may not be sufficient. It would help if you took some time to go over the list and ensure that everything is in top working condition. You can also go through the maintenance schedules and ensure that each piece of equipment is covered on your preventive maintenance schedule (printed out on paper or some electronic document).
2. Schedule the maintenance
Once you have an inventory of all the equipment you have, you need to schedule the time to conduct all required preventive maintenance activities. Depending on your timeframe of performing the preventive maintenance, it may be wise to do it more often, depending on your equipment needs. For example, if your equipment usually breaks down after every six months or so, then having a schedule for your preventive maintenance within this timeframe may be sufficient.
It would be best if you were consistent so that your maintenance schedule does not fall through. If you are not consistent, then it may lead to more significant problems in the future. For example, suppose there is a breakdown in a forklift that you haven’t done any preventive maintenance for in a while. In that case, the chances are that it will be a significant malfunction.
3. Keep your equipment in top condition
It is crucial to perform regular maintenance tasks on your equipment. While the preventive maintenance may be scheduled on a bi-annual (or annual) basis, it is still important to perform some basic maintenance activities more regularly to guarantee the efficiency of your machines. This way, it will be easier for you to keep track of the equipment and ensure its parts are in top working condition.
4. Keep inventory of the maintenance schedules
You must complete all of your maintenance schedules, print them out, and keep them on the highest possible paper quality. In addition, it is also essential for you to make sure that all of your preventive maintenance schedules are compatible with each other. This way, it will be easier for you to identify any faults in a particular piece of equipment or a group of machines within a specific type of system.
5. Keep the maintenance schedules updated
It is essential for you to follow up with your maintenance schedules and keep all of the necessary activities for each type of equipment as per the manufacturer’s recommendations. If you are not following up with your maintenance schedule, then it is likely that the equipment will deteriorate faster than anticipated.
6. Keep up with the type of equipment
Your maintenance schedule should be consistent with the type of equipment that you have. If you are looking at an inventory of all your forklifts within your company, it would be essential for you to ensure that the maintenance schedule is appropriate for each type of forklift.
7. Keep it simple
It would be best to keep the maintenance schedule simple and minimal at the end of the day. The more complicated it becomes, the more the chances of errors or mistakes being committed by individuals responsible for maintenance. For example, many individual maintenance schedules are very complex and use words like “check,” “inspect,” “evaluate,” etc. And if you are not familiar with these words, then chances are that you will make a mistake or oversight.
8. Be proactive instead of reactive!
Finally, you need to ensure that you are doing preventive maintenance activities before any malfunctions occur. This way, it will save you a lot of time and money from repairing this piece of equipment.
Now that you have all the maintenance schedules completed, you need to look at them carefully and see if anything can be improved upon the current procedures. For example, particular maintenance schedules may be too long or too short for your desired timeframe for conducting preventive maintenance activities. You may also need to add some tasks to your maintenance checklist.