All You Must Know About Password Management | Best Password Managers, Why Use Them & More!

password management

You focus on building a user account and generating a password from dating apps to hyper-secure banking sites for any page you visit. Human memory cannot keep up with those dozens of passwords. Some people have the brilliant idea of using the most accessible possible passwords that are easy to recall, like “12345678” or “password.” Others memorize and use one superbly random password for everything. This route would undoubtedly turn you into the next victim of identity theft.

Don’t be like them — use a boss for passwords. You don’t need to remember the solid, unique password for every web site with a password manager. That is what the password management takes care of, and even lets you get random passwords. We have checked and evaluated dozens of people, so you can choose the password manager that best suits your needs.

Many of us do not wish to spend money on any password managers. Also, most  of the free tools do not have the most advanced features, but they do their job. Though free or charged, everyone should use a  password manager.

The Password Basics You Must Know

As a browser plug-in, the standard password manager installs to handle password capture and replay. It promises to save your credentials when you sign in to a secure web site. On returning to that platform, it offers to fill in those credentials automatically. When you have saved several logins to the same domain, the password manager can provide you with different choices for logging into your account. Most also offer a menu of saved logins to the browser toolbar, so you can go straight to a protected site and log in automatically.

Some apps detect password-changing events and provide updating of the current record. Some will even record your credentials when you sign up for a new secure website. On the flip side, a password manager that doesn’t have password capture and automatic replay needs to balance the lack with other substantial properties.

Those who already use a password manager also come across many different password managers with some better features. Most password managers have the option to export your saved data or import it from other products to ease the transfer process to a new password manager.

The right first step is to get all your current passwords into the password manager. Next, you’ll need to find and replace weak and redundant passwords with strong ones. Most password managers flag weak passwords and duplicate passwords, and some provide security support. For you, the most advanced ones will automate the process of password change.

You do not want to strain your brain trying to come up with something powerful and special when you build a new safe account or change a weak password. Should you worry? You just don’t have to remember that. All but one of our top-rated items comes with an integrated random password generator. Make sure that your created passwords are at least 16 characters long. Never have a password with too many default items and a shorter length.

It can be challenging to enter a password like @2a&[email protected] on the tiny keyboard on your smartphone. Luckily, almost all of our top password managers can sync with all of your devices, including Windows, Mac, Android, and iOS. Others also let you authenticate your fingerprint or face on iOS or Android, rather than typing your master password. Most have some form of two-factor authentication, whether it’s biometric, SMS-based, Google Authenticator, or something else.

Fill Forms Automatically

Since most password managers can auto-fill stored passwords, it’s just a simple step for them to fill out personal data on Web forms — first automatically and last name, email address, phone number, etc. Most of the top-rated products have a part that fills Web forms. The scope and versatility of their collections of personal data vary, as does their accuracy when matching Web form fields with stored objects. And if they forget a field or two, you don’t have to type the ones that they fill out. Think about how many websites you go to want the same information; this feature is a significant time-saving feature.

For convenience, some websites are offering to save your username, credit card information, etc. You have put your details at risk if you accept the bid. Who knows if your details are kept securely at the site? Certainly not did Equifax. Let the password manager just fill out the form every time. It’s better for that.

There are always different fields on various websites that need to be filled.  Many will fill in all known fields instantly; some will wait for you to click into an area; some will pop up and ask what you would like. You can also find brands that offer your choice of credit cards with the appropriate color and bank logo using realistic photos!

Advanced Password Management Features

Since all of these products perform necessary password management Slideshare activities, how does one product stand out from the pack? One useful advanced feature is the handling of device passwords, not just websites. Another is a secure browser that is built to protect confidential transactions and automatically invoked when you visit a financial site. And automating the process of password change is, of course, a significant plus.

These top items, as noted, let you synchronize your passwords across all your apps. Some of them do have an integrated feature for safe password sharing with other users. Most allow you to share a login without having the password available; some will enable you to revoke sharing, and with some, the sharing goes both ways — that is, if the receiver makes a change, the original will change.

What happens to your stable accounts after you died, on a grimmer note? — numbers of items have some provision for a digital legacy, a mechanism for passing the logins to a trustworthy individual in case of death or incapacity.

Logging on to a website that does not use a safe HTTPS link with your protected username and password is a big no-no. Some password managers also alert you that login pages are vulnerable. Even if you’re using HTTPS, sniffers and snoops will still know about your operation, such as the simple fact that you’re logging in to the safe website, and the IP address you’re connecting to. Using a virtual private network, or VPN service for running your protected connections provides an additional layer of security. Dashlane also has a simple built-in VPN, and RememBear comes from the same source as TunnelBear’s well-regarded VPN.

What’s Not Here?

Authentic8 Silo is mainly a super-secure browser that just happens to be a full-functional password manager as well, so it was a definite option. As for True Key, for its many multi-factor authentication options, it gets kudos, but it’s just less rounded than the other 3.5-star products.

Those with three stars are still decent, but with the very best, they’re not quite up there. Anything scored below three stars is simply not good enough to cut. If you’re searching for a particular password manager that isn’t in this list, we’ve probably checked it, but somehow found it lacking. Remember that the blurbs below contain anything at or above a three-star ranking.

You also won’t find any free password managers here as described earlier, since they have their separate roundup. LastPass and Myki Password Manager & Authenticator are free password managers of our Editors’ choice.

Top Password Management Software

Offering all the advanced features is vital for a password manager, but it has to do so while maintaining ease of use and avoiding unnecessary complexity. Users who get irritated or confused by a password manager can give it up, go back to sticky notes, or use the same password anywhere. Dashlane, sleek, and polished boasts a lot of features. With a complete range of advanced features, a stylish and elegant user interface, and support for every common platform and browser, Keeper Password Manager & Digital Vault has also jumped into the winner’s circle too. Choosing one of those two Editors’ choice items won’t go wrong.

Also, those items that are not called as Editors’ Choice have their merits; you may choose one. All products described below received at least three stars, as stated.

Best Password Managers Used

Dashlane Review

It syncs across all your computers, including Windows, macOS, Android, and iOS. It offers all of the basic and advanced features of password management. It provides security via a VPN. Dark Web scans of compromised accounts. Captures reports of online transactions.

It is costly, especially if you already have a VPN. You can’t pick a country for the VPN server. No special treatment for logins not standard. Internet Explorer Minimal Support.

The well-designed and implemented Dashlane renders smart password management a breeze, and now comes with built-in, quick VPN. One caveat: The price goes up, too.

Keeper Password Manager

It supports all popular browsers and platforms. It authenticates with two factors: safe inheritance and login sharing. Stable file storage and messaging are optional. It holds a complete password and file history.

It is used with minimal filling. It updates passwords fully automatically.

Keeper Password Manager & Digital Vault is an elegant, security-first password management solution for all popular browsers and platforms.


It supports all popular browsers and platforms. It is authenticated by two-factor use of Yubikey or FIDO. Generates TOTP codes for sites that support 2FA. Passwords and authentication are analyzed. It is not that expensive.

Edge extension is not working correctly. It can help with minimal iOS.  It is safe; full-scale sharing costs add up.

Bitwarden Premium supports advanced authentication with two factors and can function as an authenticator itself. This password manager will cost nothing more than the fantastic free version and will give you a lot.


It has an enhanced function of multifactor authentication. It includes 1 GB of secure storage of electronic files. It manages passwords on applications—customer service highest priority. 

It does not add anything to what you are free to get. It does not sell shared folders anymore. Since our previous analysis, the price has doubled.

You get all the powerful features of the free LastPass with LastPass Premium, along with a range of improvements you don’t need. You can always start with a free version.

Long Me Once Password Management

Syncs through Windows, macOS, Android, Linux, iOS, etc. New, streamlined GUI. An extensive number of functions, many exclusive and proprietary.

Some apps cost additional. All-features are very costly to build. The vast number of apps can be daunting for users.

The Ultimate LogMeOnce Password management Package provides more features than any other product. We are not persuaded, however, that all those features are essential, and activating them all makes the product very costly.

Password Boss

It syncs through computers running Windows, macOS, iOS, and Android. It is safe inheritance sharing and passwords. It has authentication with two factors.  It has a health dashboard. It fills forms on the web.

It does not have any online access to passwords that are kept. Some settings on the device may be more versatile.

Password Boss performs all necessary password management functions and provides advanced features, including safe sharing and password inheritance. It’s worth your consideration.

Sticky Password 

It syncs device-wide passwords.  Also, it has enabled No-Cloud Wi-Fi Sync. It can manage passwords on applications. It authenticates with two factors.

It does not allow regaining a master password. It also does keep any digital history. It fills and finds any bugs by the login. Its web app is tight.

Sticky Password Premium does what a password manager would expect, but it lacks advanced features such as digital inheritance and password breach checks. When you opt for the secure Wi-Fi no-cloud sync, your passwords will never leave your home network.

Trend Micro Password Management

Password sharing through Windows, macOS, iOS, and Android. Enhanced Web Version apps. The login credentials are recorded and replayed. Identifies weak passwords and duplicates them. It also fills forms on the Web.  It also has a stable navigator.

It can’t manage non-standard web forms or login pages. Further, it lacks advanced features, including two-factor authentication and automatic upgrading of passwords. Online form filling is restricted to one profile. It targets other weak passwords.

Trend Micro Password Manager implements all of a password manager’s essential functions, and the latest version significantly improves support for mobile devices. But it does not deliver many advanced features.

Importance Of Password Management In Network Security

Research indicates that 63 percent of data breaches compensate for bad security practices. A service provider for a password management system is a third-party solution that helps organizations minimize this risk by providing a safe, master password for users across a network.

The 2016 Verizon DBIR study reported that bad security practices caused 63 percent of data breaches. Nearly 75 percent of online users across all their accounts depend on a single password. Stealing passwords from a user is the fastest way to unlock the doors to your password management in a network security tutorial for hackers, and bad password practices can put sophisticated attackers one step away from doing just that.

Use a loved one’s birthday or other personal details as a password may seem clever to you and your other users. But those passwords can be easily guessed and stolen. In the meantime, we all know how difficult it is to build and recall new passwords continually, and how challenging it is to force the team to do so when they are busy managing other primary responsibilities.

There are many posts and tips on how to create the perfect password. Instead of giving each user this vital job, however, introduce a password manager that does the heavy lifting for you.

What Does A Password Manager Do In The Password Management System?

A password manager is a third party generating a user’s master password through the network. When users are in the network, they are granted customized access as defined by the administrators and the password manager. Using a password manager mitigates the users’ chance of trying to keep track of several passwords, or of creating easily stolen passwords. Password managers allow users to swap the time they have spent entering, remembering, or modifying several passwords for a password they can trust.

Unique passwords are stored depending on the password manager’s policy — essential details you need to know when choosing which one is best for you. However, it is normal for password managers to store their information in a database or cloud that only top administrators can access.

All existing passwords are inserted into the program during the early stages of password management. For example, if a user has created a password for his account, the password will be stored in the password administration system. He enters the master password the next time the user logs into his account, and the password manager immediately pulls up and enters the original password for the account. When users choose to create a new password, they must simply use the master password, which in turn must automatically produce a unique password that hackers can not “devise.” On their tablets, home computers, or on the go, consumers can enter the master password — a massive advantage to today’s increasingly global workforce.

If your password manager is built as a browser plug-in, the process can be even more straightforward.

Administrators don’t need to be tech-savvy to use the password manager and make improvements. Most interfaces have been designed to be user-friendly, and customer service representatives can direct administrators by changing master passwords or restricting details.

Advantages Of Password Management

But the development of passwords is not all that a password manager does. It is just the beginning.  A password manager may also support the organization: automatically update data around the network :

  • It  monitors password delivery and knowledge exchange .
  • It requires passwords to be generated using best practices (passphrases, complicated passwords, etc.).
  • It recognizes existing passwords that are too similar or too easy.
  • It  warns users of compromised websites or accounts — and modify passwords inside the network.

A password manager minimizes the time and energy needed to safeguard your network. If you’re not using a password manager yet, it’s time to explore how this device can help your users access all the details they need to be productive — without the hassle or burden of numerous hacker-proof passwords being remembered and developed.

Let’s Read About Security Breaches Due To Weak Passwords

The use of default or weak passwords is a leading cause of business payment data breaches. According to the 2018 Verizon Data Breach Investigations Report (New Report expected soon), an astounding 81 percent of client data breaches are attributable to weak passwords.

Many workers are reusing workplace home passwords, though almost all of them realize that reusing passwords across various channels is a misuse. Fifty-nine percent of people use the same password for anything, both at home and in the workplace, according to Trace Protection. They also cite that at 87 percent of the age group, users aged 18-31 reuse the passwords the most.

Recent findings by the UK’s National Cyber Security Center (NCSC) showed that millions of people are using easy to guess passwords on sensitive accounts. The study also covers compromised accounts and found that the ‘123456’ password is the most widely used. That on several payment terminals at ‘1234’ is not far from default passwords.

The NCSC’s study found that apart from default passwords, top passwords at risk of hacking were well-known terms or names, like football times in the Premier League such as Liverpool or Chelsea. Along with famous names such as Ashley, Michael, Daniel, Jessica, and Charlie, Blink-182 was also a top password.

For something so simple as a password, the financial pressure on businesses can be immense when abused. The 2012 Dropbox attack resulted from an employee reusing a password at work and ended up stealing 68 million user credentials and selling them to malicious hackers online.

The security breach of both the Marriott and Equifax costs more than $450 million, and there are many others like top corporations, including Yahoo, LinkedIn, Adobe, and Target, that have suffered because of weak security policy.

Even if it’s the responsibility of an employee to have a compromised password, companies also must care for their employees. It can also be checked with the help of Slideshare authentication and password management

That gets forgotten all the time as easy as it sounds. Workers get comfortable sharing their credentials, and whether it’s written down on a notepad or shared by email with their fellow employees, it makes another touchpoint that can be broken. It is a must and should be included in preparation for employees.

Two-factor authentication, when validating employee credentials, uses two pieces of detail. They are something that the employee knows, like their password or personal query, and an employee has something that can be either a mobile device or a key-fob with a code that varies every few minutes.

Only you can protect your business from breaches in the company, and it is important to obey these guidelines to keep business and employee information safe and protected.

What Happens When Your Organization Has A Lack Of Password Management?

Despite repeated warnings about the use of overly simple passwords or reuse of the same password, Pew Research Center’s recent survey showed that a bad password management system project and a lack of digital security policies put people at risk of hurting personal data breaches that could lead to identity or financial theft.

Nearly two-fifths of Americans acknowledge, according to the study, that they usually use passwords that are either identical or somewhat close to each other, to make them easier to remember. Memorization is the primary tool used to recall passwords — indicating that they are necessary rather than complex — with pen and paper followed. You can guess or break necessary passwords with relative ease, and another person can find and use a password that has been written down.

Together, 83 percent of respondents use these two approaches for network password management most of the time. And the drawbacks of these approaches are definite: 63 percent of those who have suffered data breaches say their primary password retention tool is memory-recalling passwords.

Many forms in which people face data breaches include exchanging passwords with family and friends, not upgrading mobile software and operating systems on a timely basis, and using insecure Wi-Fi connections. Also when conducting essential transactions like online banking, they use these unsecured connections — like those offered in cafes and libraries —. Updates also contain critical security updates, and a big goal for hackers is the public Wi-Fi connections.

Organizations must pay special attention to poor password practices

Users can significantly enhance their security by making only a few adjustments. The use of password management systems software, which helps users to store and manage passwords, is one of the practices that cybersecurity experts recommend. These apps may generate strong user passwords and store them in encrypted form, either on a computer or in the cloud.

Another best practice to avoid password security threats is to use more reliable, two-factor authentication methods, such as a security token or one-time passwords sent over a text message to mobile devices, particularly when accessing sensitive data or making financial transactions.

Many survey respondents (52 percent) say they use more reliable methods of authentication for at least one of their online accounts. Facebook identities, such as logins to social media sites, are used by 39 percent to log in to other online services, which at least means they don’t have to remember or write down as many passwords, which helps to boost security.

Biometrics are increasingly being used as an alternative to passwords, providing users with much greater ease, who don’t have to recall complicated passwords or hold a new form of authentication such as a token. Samsung Connect, available on the Samsung Galaxy S8, unlocks the ability for iris scanning and fingerprinting through industries. It provides password-free authentication using incredibly hard-to-duplicate biometrics, offering the perfect combination of protection and convenience. The 2017 Biometric Market Research Report indicates that by 2021 the market for biometric authentication will grow by more than 19 percent on average.

Password Management In Mobile

woman in red dress holding a phone with app mobile wallet and fingerprint for online shopping

Using a smartphone that provides a secure mobile interface to protect access to apps and the confidential data they contain is one of the best ways to enhance mobile security and reduce the likelihood of data breaches. Each access is locked and secured with sensitive data encrypted using a secure framework. A framework that allows for alternate methods of authentication, such as fingerprint scanning, will eliminate the password management burden and confusion.

Passwords constitute the first protection line against unauthorized access to sensitive data. Risks can be minimized with only a few minor changes, and users should feel assured that their confidential information is secure.

We have been on the internet for nearly 35 years, but we have still not learned our lesson on online passwords. The most widely used web passwords are things like “123456” and “password,” according to a new security survey. Sure, they are very easy to remember. However, it becomes very easy to hack them.  And if you use that simple password across multiple accounts — as recorded by 92 percent of online users do — that endangers all of your data. A password management system can help you get the best security and also keep your data safe from hackers and other people. 

Hackers use several methods to try and break into your accounts. The most basic way to guess your password is to directly target you and type letters, numbers, and symbols manually. The more sophisticated approach is to use what is referred to as a “brute force attack.” In this strategy, a computer program runs through any possible combination of letters, numbers, and symbols to break the password as quickly as possible. The longer the password is and the more complicated it is, the longer it takes. It takes less than a second to crack passwords.